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(a) Policy. The principle of confidentiality of information obtained in the course of treatment is to be upheld. The Departments of Correction and Health, with the approval of the Department of Mental Health, Mental Retardation and Alcoholism Services shall develop and implement a written policy governing the dissemination of information.
(b) Sharing of information.
(1) Mental health services shall promptly inform correction personnel when an inmate is identified as:
(iii) posing a clear danger or injury to self or to others;
(iv) presenting a clear and immediate risk of escape or riot;
(v) receiving psychotropic medication; or
(vi) requiring transfer for mental health reasons.
(2) The Departments of Correction and Health shall develop and implement an explicit written procedure specifying which correction personnel are to be notified of information as described in 40 RCNY § 2-07(b)(1) above, and the method of notification.
(1) Mental health records are to be maintained separately from the confinement record and kept in a secure file. Each significant inmate contact shall be reflected by a substantive progress note on the chart.
(2) Mental health records are to be transferred with an inmate when the inmate is transferred from one facility to another within the New York City Department of Correction. A record summary shall accompany each inmate transferred to a municipal hospital prison ward. When a request is received to transfer mental health records outside the jurisdiction of the Department of Correction, written authorization of the inmate is required unless otherwise provided by law.