(a) No attorney or registered representative may appear by telephone, videoconference, or other similar remote means unless:
(1) No later than noon three (3) business days before the scheduled hearing date, the Tribunal receives from the attorney or registered representative a list of all scheduled summonses in the format required by and made available by the Tribunal;
(2) The attorney or registered representative submits only one list per hearing date and submits that list electronically, pursuant to the Tribunal's direction, to a recipient designated by the Tribunal, regardless of the county in which the summonses were scheduled;
(3) The attorney or registered representative makes no changes or additions to the list, unless it is to withdraw representation on a matter;
(4) The attorney or registered representative calls in for the first scheduled hearing no later than the earliest scheduled hearing time on each summons to be heard or, if applicable, no later than the earliest scheduled hearing time indicated on each adjournment order or reschedule notice for each summons to be heard; and
(5) The attorney or registered representative submits an authorization to appear form signed by the Respondent, authorizing the attorney or registered representative to appear at OATH on the Respondent's behalf.
(b) No one registered representative or attorney may appear by remote means on a single hearing date for more than twenty-five (25) summonses, unless an exception is granted by the Tribunal prior to the hearing date.
(c) Where a law firm, representative firm, or in-house legal department has more than twenty-five (25) cases scheduled on a hearing date, it must assign an additional registered representative or attorney for each group of up to twenty-five (25) summonses to be heard on that date, unless an exception is granted by the Tribunal prior to the hearing date.
(d) The law firm, representative firm, or in-house legal department must provide the names of the additional registered representatives or attorneys who will appear on each additional group of summonses on that date. Once a registered representative or attorney is assigned to appear on a group of summonses, a different registered representative or attorney may not appear as a substitute, unless an exception is granted by the Tribunal prior to the start of the hearing.
(e) To be considered timely, the Respondent's attorney or representative must:
(1) Appear at the earliest scheduled hearing time on each summons to be heard or, where applicable, at the earliest scheduled hearing time indicated on each adjournment order or reschedule notice for each summons, and
(2) Be available and ready to proceed within three (3) hours of the scheduled hearing time on each summons to be heard or, where applicable, within three (3) hours of the scheduled hearing time indicated on each adjournment order or reschedule notice for each summons to be heard.
The failure to make a timely appearance constitutes a default and may subject the Respondent to penalties in accordance with 48 RCNY § 6-20.
(Added City Record 10/13/2021, eff. 10/13/2021; amended City Record 8/11/2022, eff. 9/10/2022)