Chapter 4: Annual Disclosure

(Chapter added City Record 12/21/2018, eff. 1/20/2019)

§ 4-01 Procedures for Obtaining an Extension of Time to File an Annual Disclosure Report.

   (a)   For the purposes of Administrative Code § 12-110(c)(4), a request for an extension of time within which to file an annual disclosure report must be made in writing, including by email, and received by the Board no later than 10 calendar days prior to the filing deadline set by the Board.

   (b)   The request for an extension of time must include:

      (1)   The name of the filer and the filer's City agency or public entity; and

      (2)   An explanation of justifiable cause or undue hardship that would warrant an extension, accompanied by any supporting documentation. A justifiable cause or undue hardship shall not be based on periods of annual leave, attendance at conferences or meetings, or other scheduled or voluntary absences from work, unless there are extenuating circumstances detailed in the request.

   (c)   The Board will review any timely request for an extension and give written notice to the filer of its determination.

   (d)   If the request for an extension of time is approved, such report must be filed on or prior to the new filing deadline set by the Board in its determination. The new filing deadline will not be greater than four months from the original filing deadline set by the Board.

   (e)   If the request for an extension of time is denied, such report must be filed by the original filing deadline set by the Board.

(Renumbered from former 53 RCNY § 1-08, City Record 12/21/2018, eff. 1/20/2019; amended City Record 10/7/2020, eff. 11/6/2020)

§ 4-02 Retention of Annual Disclosure Reports.

   (a)   For the purposes of Administrative Code § 12-110(f), the Board will retain each annual disclosure report filed with the Board for six years after the close of the calendar year to which such report relates.

   (b)   The Board will retain an annual disclosure report beyond the six-year retention period at the request of the Department of Investigation or any governmental unit, or component thereof, that performs as one of its principal functions any activity pertaining to law enforcement. Such request must be made in writing and received by the Board no later than 10 calendar days prior to the expiration of the six-year retention period. The Board will retain the report only for the additional time necessary or for the law enforcement matter identified in the request to be concluded.

(Renumbered from former 53 RCNY § 1-10, City Record 12/21/2018, eff. 1/20/2019; amended City Record 10/7/2020, eff. 11/6/2020)