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a. Definitions. For purposes of this section, the following terms have the following meanings:
Commissioner. The term "commissioner" means the commissioner of citywide administrative services.
Department. The term "department" means the department of citywide administrative services.
Public service corps program. The term "public service corps program" means a program pursuant to which undergraduate and graduate students may participate in internships at agencies.
b. The department shall administer a public service corps program.
c. In administering such program, the department shall make efforts to recruit students from diverse backgrounds and offer internships at a broad range of agencies.
d. No later than August 30 of each year, beginning in the year 2024, the commissioner shall submit a report to the speaker of the council and the mayor regarding the administration of the public service corps program during the preceding fiscal year. Such report shall include, but need not be limited to:
1. A description of the steps the department took to recruit students from diverse backgrounds;
2. A description of the steps the department took to identify internship opportunities and offer internships at a broad range of agencies;
3. The total number of students who participated in the program;
4. The number of students who participated in the program disaggregated by race or ethnicity, gender and academic institution; and
5. For each agency to which an intern was assigned, the total number of interns assigned to such agency.
(L.L. 2023/004, 1/7/2023, eff. 4/7/2023)
a. No later than January 1, 2024, and each January 1 thereafter, the department of citywide administrative services shall submit to the mayor and the speaker of the council a report containing the following information for the prior fiscal year:
1. The total number of applicants for open-competitive civil service examinations, promotion civil service examinations, and qualified incumbent examinations, and the number of such applicants who:
(a) Took the computer-based multiple-choice portion of such examination;
(b) Achieved a passing score on the computer-based multiple-choice portion of such examination;
(c) Took the computer-based rated education and experience portion of such examination;
(d) Achieved a passing score on the computer-based rated education and experience portion of such examination;
(e) Were invited to take the physical portion of such examination, if applicable;
(f) Took or began to take the physical portion of such examination, if applicable;
(g) Passed the physical portion of such examination, if applicable;
(h) Were certified on an eligible list, if applicable;
(i) Accepted any appointment to a position that was offered; and
(j) For promotion lists, were on an existing eligible candidate list;
2. For each agency training program that is required for, or relevant to, an applicant's appointment to a position based on an open-competitive civil service examination or a promotion civil service examination, the name of the agency training program, the total number of applicants enrolled in such program, and the number of applicants who:
(a) Completed the program;
(b) Passed and graduated from the program, if applicable;
(c) Passed but did not graduate from the program, if applicable;
(d) Did not pass or graduate from the program, if applicable;
(e) Accepted any appointment offered based on graduation from the program, if applicable;
3. All information received by the department of citywide administrative services pursuant to subdivision c of this section; and
4. A written analysis based upon the information required by paragraphs 1, 2, and 3 of this subdivision that evaluates the department's efforts to provide equal opportunity for a diverse universe of municipal employees and applicants for employment.
b. All data reported pursuant to subdivision a of this section shall be aggregated by borough, and disaggregated by gender and by race or ethnicity.
c. Each agency shall collect and submit to the department of citywide administrative services by August 31, 2023, and annually thereafter, the following information for the prior fiscal year:
1. Expenditures related to recruiting candidates for open-competitive civil service examinations and promotion civil service examinations. Such expenditures shall be aggregated citywide and disaggregated by borough;
2. A list of recruiting events, including location, held by the agency to promote open-competitive civil service examinations; and
3. A list of any preparatory materials developed for applicants or potential applicants for open-competitive civil service examinations or promotion civil service examinations.
d. No report required pursuant to this section shall contain personally identifiable information. If any category requested contains between 1 and 5 individuals, the number of such individuals shall be replaced with a symbol. A category that contains 0 individuals shall be reported as 0.
(L.L. 2023/028, 2/21/2023, eff. 6/21/2023)
a. Definitions. As used in this section, the following terms have the following meanings:
Beneficial use. The term “beneficial use” means the use of equipment by an eligible organization for an educational or other public purpose, provided that such organization has a demonstrated need for such equipment; and provided further that such use shall not include religious worship, instruction, or proselytization.
Computer. The term “computer” means a desktop computing device, a laptop, or other portable computing device, containing a central processing unit and any peripheral components that are connected to the central processing unit such that they may reasonably be viewed functionally as a single unit, including but not limited to motherboards, RAM, hard drives, or other storage devices, video or sound cards, and computer cases.
Department. The term “department” means the department of citywide administrative services.
Eligible organization. The term “eligible organization” means a public school, public library, other public or private educational institution, and a not-for-profit institution serving persons with disabilities, senior citizens, or low income individuals.
Equipment. The term “equipment” means a computer and its associated peripheral components, and other electronic devices that operate with or can be operated by a computer, including but not limited to floppy disk drives, CD drives, USB drives, printers, modems, networking devices, scanners, monitors, and the cables or wiring required to connect a computer with the computer equipment.
Surplus. The term “surplus” means equipment that is no longer in use, and not needed for use, by any agency.
b. The department shall, by rule, implement a process through which the department shall donate, at no cost except for any reasonable shipping and handling fees, surplus equipment to eligible organizations for beneficial use. Such process shall include, at a minimum:
1. Public notification of the department’s intent to donate surplus equipment, a description of such surplus equipment, and the total shipping and handling fees, if any, for the delivery of such equipment; and
2. The opportunity for eligible organizations to submit to the department a specific plan for the beneficial use of such equipment.
c. The department shall not donate surplus equipment to an eligible organization unless such organization provides to such department a specific plan for the beneficial use of such surplus equipment. The department shall specify, by rule, how to determine priority when multiple eligible organizations provide such specific plan for the beneficial use of such equipment, except that public schools and libraries shall receive first priority. Such rule shall require consideration of the following factors:
1. Whether the beneficial use of such equipment facilitates services to the public for low or no cost;
2. Whether the beneficial use of such equipment will serve communities that are under-serviced or have difficulty receiving services;
3. In the event that an eligible organization has previously received a donation of surplus equipment, whether such organization has utilized such equipment to fulfill the beneficial use for which it was donated;
4. Whether an eligible organization has a greater need for a donation of surplus equipment due to its limited size as compared to other eligible organizations; and
5. Any other factor that the department deems relevant.
d. Notwithstanding subdivision c of this section, the department shall endeavor to donate surplus equipment that is in need of repair or restoration to an eligible organization, if any, that intends to use the repair or restoration of such equipment in the training of its students. Upon such repair or restoration, such organization may retain such equipment or may return it to the department for donation to another eligible organization pursuant to the process established in subdivision b of this section.
e. The department may auction or otherwise dispose of surplus equipment pursuant to chapter 5 of title 55 of the rules of the city of New York, or successor rule, provided that no eligible organization has provided a specific plan for the beneficial use of such surplus equipment over the course of one year. Nothing in this section shall be construed to require the department to donate equipment where the department determines, upon consideration of the factors identified in paragraphs 1 through 5 of subdivision c of this section, that no eligible organization has demonstrated that it intends to use such equipment for a predominant public purpose in which any private benefit is merely incidental.
f. The donation of any equipment pursuant to this section shall comply with section 10-504.
g. Nothing in this section shall be construed to create any substantive or procedural right or benefit enforceable by law by a party against the city, its officers, or its employees.
h. No later than June 1, 2024, and annually thereafter, the department shall submit to the mayor and the speaker of the council a report on its donations of surplus equipment, including a list of each donation made during the reporting period; the number and type of surplus equipment comprising each donation; the estimated free market value of each donation; the identity and location of the recipient of the donation; a summary of the specific plan submitted by the recipient of the donation; summaries of specific plans of each eligible organization where multiple eligible organizations provided a specific plan for such surplus equipment; and the factors that weighed in favor of the eligible organization that received the donation. The report shall be disaggregated by the borough of each recipient of the donation and by any other factors that may be appropriate.
(L.L. 2023/081, 6/25/2023, eff. 10/23/2023)
a. Definitions. For purposes of this section, the term “justice-involved individual” means an individual who has been arrested, prosecuted, or incarcerated.
b. The commissioner, in collaboration with the commissioner of correction, shall make available information regarding the city’s administration of civil service examinations to individuals incarcerated for a period of 10 days or longer in any city correctional facility. Such information shall include basic or introductory civil service information sessions; information regarding the examination process, including how to apply for an examination; and any existing schedule of civil service examinations. The department shall conduct presentations with information regarding civil service examinations and the appointment process to such individuals quarterly.
c. The department may offer to waive the fee for a civil service examination for any individual who sits for such examination while incarcerated in a city correctional facility and for any individual who applies for such examination during the 12-month period after being released from the custody of the department of correction.
d. The department shall coordinate with the office of criminal justice and city-contracted programs that serve justice-involved individuals to conduct presentations and make written materials available for individuals enrolled in such services. Such presentations and materials shall contain information regarding civil service examinations and the civil service appointment process.
e. No later than January 31, 2025, and annually thereafter, the commissioner, in collaboration with the commissioner of correction and the coordinator of criminal justice, shall submit to the mayor and the speaker of the council and shall post conspicuously on the department’s website an annual report regarding any civil service examinations administered pursuant to subdivision a of section 9-164 and related programming administered pursuant to this section. Each such report shall include the following information for the previous fiscal year, when applicable and not otherwise prohibited by law:
1. The number of individuals who sat for a civil service examination while incarcerated in a city correctional facility, disaggregated by the corresponding civil service title;
2. The number of individuals who sat for a civil service examination within 12 months of release from the custody of the department of correction, disaggregated by the corresponding civil service title;
3. The number of individuals who participated in a civil service examination information session while incarcerated in a city correctional facility;
4. The number of individuals enrolled in a city-contracted program that serves justice-involved individuals who sat for a civil service examination, disaggregated by the corresponding civil service title; and
5. The number of individuals enrolled in a city-contracted program that serves justice-involved individuals who attended a civil service examination information session.
(L.L. 2023/113, 8/13/2023, eff. 8/13/2023)
Editor's note: For related unconsolidated provisions, see Appendix A at L.L. 2023/113.
a. Definitions. For purposes of this section, the following terms have the following meanings:
Commissioner. The term “commissioner” means the commissioner of citywide administrative services.
Department. The term “department” means the department of citywide administrative services.
Resigning employee. The term “resigning employee” means an employee who has provided notice of resignation from city civil service, but does not include a retiring employee.
Retiring employee. The term “retiring employee” means an employee who has provided notice of retirement from city civil service.
b. No later than January 1, 2024, each agency shall provide to the department copies of any exit surveys or policies that such agency administers in relation to resigning or retiring employees.
c. Upon consideration of any exit surveys or policies received from agencies pursuant to subdivision b of this section, the commissioner shall create a comprehensive exit survey and interview protocol for resigning employees and retiring employees. Such survey and interview protocol shall include, but not be limited to, questions designed to elicit the information required pursuant to subdivision f of this section, including details regarding the quality of the employee’s experience during their employment in city civil service and the employee’s reasons for resigning or retiring from city civil service.
d. 1. Agencies shall offer electronic exit surveys created pursuant to subdivision c of this section to all resigning employees and retiring employees, to be completed on a voluntary basis.
2. Agencies shall make best efforts to offer to conduct exit interviews pursuant to the protocol required by subdivision c to as many resigning employees and retiring employees as practicable throughout the reporting period, and in accordance with the following:
(a) Each agency with 100,000 employees or more shall offer an exit interview to no fewer than 20 percent of such employees;
(b) Each agency with no fewer than 50,000 employees and no more than 99,999 employees shall offer an exit interview to no fewer than 40 percent of such employees; and
(c) Each agency with fewer than 50,000 employees shall offer an exit interview to all such employees.
3. Exit surveys and interviews shall be offered to resigning employees or retiring employees no later than 1 week before the last day of employment of such resigning employee or retiring employee and, if such employee elects to participate in such survey or interview, shall be conducted on or before such employee’s last day of employment.
e. No later than September 15, 2024, and on or before September 15 annually thereafter, each agency shall provide to the department and the equal employment practices commission data from the exit surveys and interviews administered pursuant to subdivision d of this section in a form and manner to be determined by the commissioner.
f. No later than March 30, 2025, and by March 30 annually thereafter, the department shall submit to the equal employment practices commission and to the speaker of the council: (i) a copy of the comprehensive exit survey and interview protocol required by subdivision c of this section and (ii) a report regarding responses from exit surveys and interviews administered during the reporting period pursuant to this section. Such report shall include, but need not be limited to:
1. The following information on resigning employees and retiring employees for the prior calendar year, disaggregated by agency, civil service title, business title, title classification, managerial status, as applicable, and status as resigning employee or retiring employee:
(a) The number of such employees;
(b) The number of such employees who were offered to complete an exit survey;
(c) The number of such employees who were offered an exit interview;
(d) The number of such employees who completed an exit survey; and
(e) The number of such employees who completed an exit interview.
2. A summary and analysis of information obtained from exit surveys and interviews administered to resigning employees and retiring employees in the prior calendar year. Such summary and analysis shall make best efforts to address the reasons for resignation or retirement given by surveyed and interviewed employees, which may include, but are not limited to: career change; decision to pursue further education; remote work policies; leave policies; caregiving responsibilities; wages and other compensation; conflict with colleagues; conflict with management; perceived unsafe working conditions; concerns about possible harassment or discrimination; workload; loss of city residency; and commute time.
(L.L. 2023/130, 10/15/2023, eff. 10/15/2023)
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