In processing an application for a filming permit required by this subchapter the village shall, at a minimum, require the following.
(A) Security personnel. The permittee shall employ at his or her own expense such security personnel as are necessary and sufficient to provide for the adequate security and protection of the maximum number of attendants at the location of the filming activity and for the preservation of order and protection of property in and around the site of the filming activity. No permit shall be issued unless the Police Chief or his or her designee is satisfied that sufficient security personnel as he or she shall reasonably deem necessary will be provided by the permittee for the duration of the production activity.
(B) Notification. The permittee or his, her, or its designee shall notify affected residents, occupants and businesses, in advance of filming, and as instructed by the Village Manager or his or her designee, of the duration and location of filming activities, including information about planned special effects, road and lane closures, “no parking” requests, sidewalk usage, and the time that any barricades will be placed on the street.
(C) Access. Production vehicles may not block parking lot access drives, fire hydrants, or be parked in fire lanes, and must allow a minimum of 20 feet of clearance between vehicles parked on either side of the road for emergency response vehicles to pass.
(D) Base camps. Base camps may not be located on a public street. Only the necessary production vehicles may be parked on a public street, if necessary, at the filming location. Crew parking, catering, and other non-essential production vehicles shall be at a predetermined location.
(E) Insurance.
(1) As a condition of issuing such a filming permit, the permittee shall furnish insurance in an amount to be determined by the Village Manager, but in no event in an amount less than $1,000,000 to protect the village against claims of third persons for personal injury, wrongful death, and property damage and to indemnify the village for damage to the village property arising out of the permittee’s activities.
(2) An additional minimum of $5,000,000 of such general liability insurance coverage shall be required in the event motor vehicles, aircraft, helicopters, explosives, or pyrotechnics are used in the activity. Such insurance shall list the village, its officers, and employees as an additional insured party and shall provide that such policy will not be cancelled for any reason, including nonpayment of premium, without providing the village ten days’ written notice of same. If said insurance policy is on a “claims made” basis, it shall include a rider providing for extended coverage for three years following the termination of production activities in the village.
(3) The applicant shall also submit verification that it has in effect adequate worker’s compensation insurance coverage as required by state law.
(F) Bonding.
(1) Before the issuance of a permit, the permittee shall deposit a sum of money in cash, in an amount of $500 or in any higher amount determined by the Village Manager or his or her designee to be reasonably required under the circumstances.
(2) The bond shall be in a form approved by the Village Attorney, conditioned upon the permittee’s faithful compliance with all of the terms and provisions of this subchapter and all applicable provisions of state or local law, and which shall indemnify the village, its agents, officers, and employees and the Village Council against any and all loss, injury, or damage whatever arising out of or in any way connected with the filming activity and which shall indemnify the owners of property adjoining the filming site for any costs attributable to cleaning up and/or removing debris, trash, or other waste resultant from the filming activity.
(G) Fire protection. In the conduct of its production activities, the permittee shall, at his, her, or its own expense, take such actions as determined necessary by determined by the Fire Chief to ensure fire protection.
(H) Hold harmless agreement. The permittee shall execute a hold harmless agreement as provided by the village prior to the issuance of any permit.
(I) Other conditions. Prior to the issuance of a permit, the Village Manager may impose any other conditions reasonably calculated to ensure compliance with the requirements of this section and to protect the health, safety, welfare, and property of attendants or of citizens of the village, including a limitation on the duration of the permit and the location of activities thereunder.
(1984 Code, § 8-13-060)