§ 36.12  EXPENDITURES.
   (A)   Transactions from $0.01 to $2,500.00 shall be awarded prudently on the basis of the best value, using known and reliable sources of supply. Requests for expenditures under this section along with the justification shall be forwarded by the department head or his/her designee to the purchasing agent for review and approval.
   (B)   Transactions from $2,500.01 to $10,000.00 shall be awarded to the most “qualified” vendor based on results of three or more electronic or written quotations. Requests for expenditures under this section along with the justification shall be forwarded by the department head or his/her designee to the purchasing agent for review and approval.
   (C)   Transactions of $10,000.01 or more shall be awarded on the results of formal bid procedures, except as provided herein. The purchasing agent shall invite sealed bids or request for proposals through the town’s website and other notification tools, which may include the State of Connecticut or other procurement websites, giving at least ten days’ notice thereof from the posting or advertising date and shall contain a statement reserving the right to reject all bids or proposals. The purchasing agent shall award the contract or make the purchase from the lowest qualified bidder for a bid; for proposals, to the bidder deemed to be in the best interest of the town; or may reject all bids or proposals subject to the best interests of the town. If there are two or more responsible bids or proposals which are equal in price and specifications, the award is to be made on the basis of the following criteria:
      (1)   Past performance.
      (2)   Priority to town vendors.
      (3)   When divisions (C)(1) and (2) have not resolved the equality, or when application of one or more than one town vendor is involved, the purchasing agent shall award the contract or make the purchase by drawing of lots in public, to which drawing the vendors shall be invited.
(Ord. 645, passed 1-6-14)