The following shall be exempt from the requirements of this chapter.
(A) Local suppliers. Where practicable and beneficial to the operations of the town, the purchasing agent may assign up to $10,000 annually, contracts for goods (only) required for the day-to-day maintenance and repair of the town (and school facilities) to suppliers located within or near the town’s geographical area. The purchasing agent will annually request and keep on file price/discount structures from critical suppliers and will work with operations personnel to ensure all goods are procured on the basis of a best value proposition.
(B) Sole source. Where beneficial to the town, the purchasing agent may purchase on the basis of best value, without publicly bidding, goods and services from suppliers who are the sole source of copyrighted, patented and/or specialized equipment or services; library/ educational/curriculum materials and/or textbooks; and utilities. In each case, the purchasing agent may waive the requirement to obtain competitive quotes or bids upon receipt and review of sole source documents which shall be kept on file for examination and audit, confirming the exclusivity of the goods and an explanation/calculation of the best value proposition. For purposes of this chapter, “SOLE SOURCE” shall mean one source of supply deemed acceptable or capable of meeting the specifications for a product or service and shall be qualified with a sole source justification document to the purchasing agent.
(C) Consortiums. Where beneficial to the town, the purchasing agent may purchase goods and services through any and all state or federal purchasing strategies or produce confirmation the supplier holds a contract awarded by the U.S. Government Services Administration (GSA) to document the federal government has conducted a public bidding process, or purchase from contracts publicly bid by a consortium. In each case, the purchasing agent may waive the requirement to obtain competitive bids or quotes upon receipt and review of documents, which shall be kept on file for examination and audit, confirming the explanation/calculation of the best-value proposition.
(D) State bids. Where beneficial to the town, the purchasing agent may purchase goods and services from the State Bid List.
(Ord. 645, passed 1-6-14)