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(A) Every employee driving a county vehicle may be subject to the County Fiscal Court Drug and Alcohol Policy. (See County Fiscal Court Drug- and Alcohol-Free Workplace Substance Abuse Policy.)
(B) Tobacco use is not permitted in a county vehicle.
(C) The County Fiscal Court (the employer) may provide a vehicle for use in the employer’s business. Personal use of such vehicle is prohibited, except minimal use and commuting between a personal residence and work location.
(D) The value of employees’ personal usage of a county vehicle must be reported as income on Form W-2 in accordance with IRS regulations.
(Ord. 4-2014, passed 7-31-2014, § 3.67)
(A) All employees shall execute a document provided by Franklin County Fiscal Court which describes any and all personal property, (including uniforms, clothing, computers, tools, cell phones, computers or any other work-related items) provided to the employee.
(B) This instrument shall be supplemented by the department head upon any exchange or destruction. Each employee will execute the document indicating that these items are owned by the Franklin County Fiscal Court and that upon their termination, discharge or transfer, they will be returned to the office of the Judge/Executive.
(C) In the event that the items in question are destroyed or replaced with additional items, the employee shall note the reason provided. Each employee shall execute a further statement that if these items are not returned, the employee may be subject to criminal and/or civil remedies for loss.
(Ord. 6-2022, passed 8-12-2022)
(A) Certain employees are required to hold a specific class of commercial driver's license (CDL) as part of their job duty. If the employee does not hold the required CDL, the county will pay one-time for the training and any pre-approved related expenses incurred to obtain the CDL within 12 months of hire. Prior to commencement of training, the employee must sign the conditions of employment agreement.
(B) Depending on the experience of the driver, training may take up to four to six weeks. It is therefore in the best interest of the county for the employee to maintain employment for a minimum of 36 months. This includes the actual times required for training, but excluding any unpaid leave(s) of absence.
(1) If the employee is unable to successfully complete the training and obtain the CDL, the employee will be responsible for all future costs associated with additional training or testing to obtain the CDL.
(2) Employees must successfully complete the course and obtain the CDL within 12 months of hire or the employee will be terminated.
(3) If an employee voluntarily resigns within 36 months of hire, excluding any unpaid leave(s) of absence, they must reimburse the county the salary paid during the CDL training and all associated expenses.
(4) Employees are expected to work a minimum of three years or be subject to the following repayment rules:
(a) If the employee leaves within 12 months of receiving the CDL, the employee must reimburse the county for 100% of all expenses paid by the county.
(b) If the employee leaves within 24 months of receiving the CDL, the employee must reimburse the county for 75% of all expenses paid by the county.
(c) If the employee leaves within 36 months of receiving the CDL, the employee must reimburse the county for 50% of all expenses paid by the county.
(5) In the event the employee is terminated by layoffs, etc., the county's obligation will cease under this agreement effective upon the date of termination. Any further CDL classes will become the responsibility of the employee. The employee will not be responsible for any amounts paid up to the date of termination.
(Ord. 9-2022, passed 9-23-2022)
PURCHASES AND CONTRACTS
Every contract of the county, change or amendment thereto, shall be authorized or approved by the County Fiscal Court before it is executed by the County Judge/Executive, and every contract, except small purchases, shall be prior approved by the County Attorney as to form and legality.
(Ord. 4-2014, passed 7-31-2014, § 4.1)
(A) The County Judge/Executive shall place an advertisement in the local newspaper of the largest circulation in the county and on the county website at least once, but not less than seven, nor more than 21, days before a bid opening. The advertisement will include the time and place the bid will be opened and the time and place where the specifications may be obtained. If the durability of the product, the qualities of the service or other factors are to be considered in the bid selection, such factors shall be stated in the advertisement.
(B) The County Judge/Executive shall open all bids publicly at the time and place stated in the advertisement and shall select the lowest and best bid by a qualified bidder. If the lowest bid is not selected, the reasons for the selection shall be stated.
(C) The county, at its discretion, and unless otherwise prohibited by law, may provide a 5% price advantage to local qualified vendors.
(D) Local qualified vendors are those vendors who: have as their principle place of business located in the county and who are licensed and in good standing with all local, state and federal licensing requirements. Such qualified vendors submitting bids which are 5% or less higher than other competing bids may be considered low bids. The Court shall in the required advertisement state local qualified bidder criteria.
(E) The County Judge/Executive shall submit the lowest and best bid selected to the Fiscal Court for approval.
(F) The County Judge/Executive shall sign the contract on behalf of the county upon approval of the Fiscal Court.
(Ord. 4-2014, passed 7-31-2014, § 4.2)
(A) Each bidder shall furnish in writing information pertaining to all contracts completed in the past two years and a listing of all the financial institutions used.
(B) In the event the information is conflicting or incomplete, the County Judge/Executive shall make further inquiries of the bidder.
(C) The contractors who have demonstrated, by past performance, the ability to perform satisfactorily in accordance with contracts on a timely basis and have shown a sound financial structure shall all be considered qualified.
(D) The County Judge/Executive may make a written determination as to the extent or responsibility of each bidder and shall maintain a list of those who qualify as responsible contractors for particular types of supplies, services and construction items.
(E) A new business may be exempt from the qualification requirements where circumstances warrant.
(Ord. 4-2014, passed 7-31-2014, § 4.3)
(A)
The negotiated process may be used instead of advertisement for bids if the amount exceeds $22,000 in the following circumstances:
(1) An emergency exists; and
(2) All bids received exceed the amount budgeted.
(B) Before an emergency is declared, the County Judge/Executive shall determine whether or not a delay in obtaining bids will result in danger to health, safety or property.
(C) The County Judge/Executive shall certify the existence of any emergency and file a copy of such certificate with the Chief Financial Officer of the county.
(Ord. 4-2014, passed 7-31-2014, § 4.4; Ord. 1-2022, passed 1-20-2022)
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