(A) With prior approval of the County Judge/Executive or designee, authorized persons may purchase for their respective departments any supplies, services and the like at a cost of $5,000 or less. However, a purchase order or vendor’s billing for the purchase shall be submitted to the County Judge/ Executive for review.
(B) Supplies, services or construction normally supplied, as a unit shall not be artificially divided for the sole purpose of using small purchase procedures.
(C)
Before purchasing any supplies, services, at a cost exceeding $5,000, but less than $22,000, authorized persons shall submit to the County Judge/Executive a purchase order containing specifications, quantities desired and price quotes (three when possible) for the desired supplies or services. The County Judge/Executive shall determine the need for the item(s) requested, the approximate cost and whether or not the expenditure is provided for in the budget. The County Judge/Executive shall then select the price most advantageous to the county and purchase accordingly. If two or more local suppliers offer the same product at the same price, the County Judge/Executive may purchase or authorize a purchase from suppliers on a rotating basis.
(D) A copy of the billing from the vendor along with a copy of the signed purchase order shall be submitted to the County Treasurer at the time of approval.
(E) All purchases shall be debited from the budget appropriation for the department making or requesting such purchase.
(F) No purchase shall be made for an amount that exceeds the sum budgeted and appropriated by the County Fiscal Court for such purchases.
(Ord. 4-2014, passed 7-31-2014, § 4.6; Ord. 1-2022, passed 1-20-2022)