The fiscal year of the city shall begin on the first day of October of each year and shall end with the 30th day of September next following. By the 15th day of August of each year the city manager shall submit to the council a budget estimate of the revenue of the city and the expense of conducting the affairs thereof for the ensuing fiscal year. This estimate shall be compiled from information obtained from the several departments, divisions and offices of the city on uniform forms furnished by the city manager. It shall be in accordance with uniform accounting procedures with comparisons to the last two fiscal years and an estimate of the probable income for the period covered with the significant underlying assumptions. (Amend. of 4-3-76, Prop. No. 8; Amend. of 11-5-24)
Every department of the city government not under the direct control of the city manager, except the city auditor and the inspector general, shall furnish to the city manager, for use in the preparation of recommendations to the council regarding the annual budget, a detailed budget estimate of the needs and requirements of such department for the coming year. The city auditor and the inspector general shall furnish a detailed budget estimate of the needs and requirements of the city auditor’s office and the inspector general’s office, respectively, for the coming year directly to the city council, to be approved by the city council, and then consolidated with the city manager’s annual budget estimate. (Amend. of 11-8-05, Prop. No. 13; Amend. of 11-4-14, Prop. No. 5; Amend. of 11-5-24)
(a) Upon receipt of the city manager’s estimate, the council shall call a public hearing upon the submitted budget to be held before a committee of the council, or before the entire council sitting as a committee of the whole. Following the public hearings, the council shall pass on first reading the appropriation ordinance. Upon passage of the appropriation ordinance by the council, it shall become immediately effective, and the funds appropriated therein become available on October 1, the beginning of the next fiscal year.
(b) Following the final passage of the appropriation ordinance, the city council shall, by ordinance, levy the taxes for the current year. (Amend. of 4-3-76, Prop. No. 8; Amend. of 11-8-05, Prop. No. 11; Amend. of 11-5-24)
Upon the written recommendation of the city manager, the city council may at any time transfer an unencumbered balance of an appropriation made for the use of one department, division, or purpose to any other department, division, or purpose. (Amend. of 5-1-93, Prop. No. 7; Amend. of 11-4-14, Prop. No. 9)
If at any time the total accruing revenue of the city shall be in excess of the total estimated income thereof, as set forth in the annual budget estimate in compliance with Section 1 of Chapter XI of this Charter, the council may from time to time appropriate such excess to such uses as will not conflict with any uses for which such revenues specifically accrued. (Amend. of 11-4-14, Prop. No. 9)
No money shall be drawn from the city treasury, nor shall any obligation for the expenditure of money be incurred, except in pursuance of appropriation made by the council and, whenever an appropriation is so made, the chief financial officer shall forthwith give notice to the city manager. At the close of each fiscal year, the unencumbered balance of each appropriation shall revert to the fund from which it was appropriated and shall be subject to future appropriations, but appropriations may be made in furtherance of improvements or other objects of work of the city that will not be completed within the current year. (Amend. of 11-8-05, Prop. No. 8; Amend. of 11-4-14, Prop. No. 9)
Accounts shall be kept for each item of appropriation made by the council and every warrant on the city treasury shall state specifically against which of such items the warrant is drawn. Each account shall show in detail the appropriations made to the account by the council, the amount drawn on the account, the unpaid obligations charged against the account, and the unencumbered balance to the credit of the account. (Amend. of 11-8-05, Prop. No. 8)
The chief financial officer shall examine payrolls, bills, and other claims and demands against the city and shall issue no warrant for payment unless the chief financial officer finds that the claim is in proper form, and duly approved; that it is justly and legally due and payable; that an appropriation has been made therefor which has not been exhausted or that the payment has been otherwise legally authorized; and that there is money in the city treasury to make payment. The chief financial officer may investigate any claim and for that purpose may summon any officer, agent or person to be examined by the chief financial officer upon oath or affirmation relative thereto, which oath or affirmation the chief financial officer may administer. If the chief financial officer knowingly or negligently issues a warrant on the treasury authorizing payment of any item for which no appropriation has been made, or for the payment of which there is not a sufficient balance in the proper appropriation, or which is otherwise contrary to law or ordinance, the chief financial officer and the chief financial officer’s sureties shall be individually liable to the city for the amount thereof. (Amend. of 4-3-76, Prop. No. 7; Amend. of 4-2-83, Prop. No. 6; Amend. of 8-12-89, Prop. No. 7; Amend. of 11-4-14, Prop. No. 9)
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