A. Appointments:
1. The commission shall consist of an odd number of members, no fewer than five (5) in number, all of whom are residents or owners of real property within the city of Waterloo. The specific number of members shall be as determined in the commission's bylaws. All of said members shall be appointed by the mayor and approved by the city council.
2. Each historic district and preservation district shall be represented by at least one member appointed from among persons owning property in the district. Other members shall be chosen at large. Each member shall possess a demonstrated special interest, experience or education in the preservation of historic resources, history, architecture or archaeology. The commission's members shall include, as available, licensed architects or professionals in the fields of history, architectural history, planning or archaeology.
3. No more than one member of the city's planning, programming and zoning commission shall serve on the commission.
B. Terms:
1. The term for each member shall be three (3) years. No member of the commission shall serve more than two (2) consecutive terms, but a member may be reappointed to one or more additional terms upon extraordinary circumstances and/or unavailability of applicants. The appointment of members shall be staggered, with no fewer than two (2) being appointed in any given year.
2. Vacancies occurring in the commission, other than by expiration of term of office, shall be filled only for the unexpired term.
3. Each member shall serve until the appointment of a successor.
C. Compensation: Members shall serve without compensation.
D. Organization:
1. The commission shall elect from its membership a chair and vice chair whose terms of office shall be one year. The chair and vice chair may serve for more than one term, but no member shall serve as chair for more than two (2) consecutive years.
2. The chair shall preside over meetings and shall have the right to vote in the event of a tie only. The vice chair shall, in cases of absence or disability of the chair, perform the duties of the chair. A simple majority vote of members at any meeting at which a quorum is present shall be sufficient to pass a motion.
3. Staff to the commission shall serve as secretary. The secretary shall record each meeting, take minutes and keep a record of all applications, resolutions, proceedings, and actions of the commission.
E. Other Operating Procedures:
1. Annually, the commission shall prepare a report to the city council summarizing the activities of the commission in the past year and shall present it to the city council. The report should state the status of preservation in the city and recommend any improvements the commission deems necessary.
2. Members of the commission shall participate in training programs from time to time. These may include special commission study sessions, which shall not be regularly scheduled meetings, and other training programs provided in the state or nation. At a minimum, all members shall attend one training session annually. (Ord. 5057, 7-11-2011)