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(A) Public records. Every city officer shall keep a record of the official acts and proceedings of his or her office, and such record shall be open to public inspection during the business hours under reasonable restriction. Fees shall be charged for copies of any public records that are requested, pursuant to SDCL § 1-27-35.
(Prior Code, § 2.08.070)
(B) Publications. The Finance Officer shall deliver to the official newspaper within seven days, pursuant to SDCL § 9-18-1.1, a full account of the proceedings of each meeting of the City Council, giving a detailed statement of all expenditures of money, the names of the persons to whom payment is made, and showing the services rendered therefor. The newspaper publishing such proceedings shall receive payment as set by state law.
(Prior Code, § 2.08.080)
(Ord. 12-2, passed 6-7-2012)
Statutory reference:
Related provisions, see SDCL §§ 1-27-35 and 9-18-1.1
The duties of the City Finance Officer shall be as follows.
(A) He or she shall keep his or her office at such place as the governing body may direct.
(B) He or she shall keep the corporate seal, all papers and records of the municipality, and a record of the proceedings of the governing body whose meetings it shall be his or her duty to attend.
(C) He or she shall draw and countersign all warrants on the treasury in pursuance of orders or resolutions of the governing body and keep a full and accurate account thereof in books provided for that purpose.
(D) He or she shall cause to be made estimates of the expenses of any work done by the municipality and countersign all contracts made on its behalf.
(E) He or she shall keep regular books of account in which he or she shall enter all indebtedness of the municipality and shall, at all times, show the financial condition of the city; the amount of bonds, warrants, certificates, or other evidences of indebtedness issued by the city; and the amounts of all bonds, warrants, certificates, or other evidences of indebtedness which have been redeemed and the amount of each outstanding.
(F) He or she shall countersign all bonds, warrants, or other evidences of indebtedness of the municipality and keep accurate account thereof, stating to whom and for what purpose issued and the amount thereof.
(G) He or she shall keep an account with all receiving and disbursing officers of the city showing the amount they have received from the different sources of revenue and the amount which they have disbursed under the direction of the governing body.
(H) He or she shall audit and adjust all claims and demands against the city before they are allowed by the governing body, keep a record of his or her accounts and doings, keep a record in which he or she shall enter all contracts with an index thereto (which books shall be open to the inspection of all parties interested) and perform such other duties as may be required by ordinances, resolution, or direction of the governing body.
(I) He or she shall report to the governing body by the first meeting in May each year the receipts, expenses, and financial condition of the municipality, which report shall be published within 30 days thereafter in the official paper.
(J) He or she shall make and keep a list of outstanding municipal bonds, to whom issued, for what purpose, when and where payable, and the rate of interest they respectively bear and recommend such action to the governing body as will secure the prompt payment of the principal and interest of such bonds.
(K) He or she shall report annually by the first meeting in November to the governing body an estimate of the expenses of the municipality and the revenue necessary to be raised for the ensuing year.
(L) He or she shall receive all money belonging to the municipality (including taxes, licenses, fines, and income) from all other sources and keep an accurate and detailed account thereof in such a manner as the governing body may, from time to time, direct.
(M) He or she shall keep a separate account of each fund or appropriation and of the debits and credits belonging thereto.
(N) He or she shall keep all monies in his or her hands belonging to the municipality separate and distinct from his or her own monies.
(O) He or she shall report to the governing body, upon request, a full and detailed account of all receipts and expenditures since his or her last report and the balances in the treasury.
(P) He or she shall keep a record of all warrants paid during the year with their date, amount, number, the fund from which paid, and the person to whom paid and the time of payment.
(Prior Code, § 2.12.010)
Statutory reference:
Annual estimate by auditor or clerk of expenses and revenue, see SDCL § 9-22-23
Annual financial reports; publication; filing, see SDCL § 9-22-21
(A) The Superintendent of Public Utilities shall keep his or her office, when required, at some convenient place in the city.
(B) He or she shall perform all necessary duties to secure the successful operation of the municipal waterworks and the municipal sewers.
(C) The governing body may, by ordinance, prescribe any further duties and shall also fix his or her compensation.
(Prior Code, § 2.12.030)
ORGANIZATIONS
(A) Department and membership established. There is established a Volunteer Fire Department for the city, to be composed of not less than 15 members including officers. No person shall be a member of the Department who shall not have attained the age of 18 years. A list of the members shall be filed with the City Finance Officer, and in the event of any changes to the membership, a corrected list shall also be provided. The City Council may, at will, increase or decrease the membership number by resolution. The Fire Department shall have power to formulate and adopt bylaws for its government which shall be approved by the City Council and filed with the City Finance Officer. The bylaws shall be consistent with the provisions of this code and may be amended under such rules and procedure as provided in the bylaws.
(Prior Code, § 2.16.010)
(B) Hazards of members. Each member, by joining the Department, voluntarily assumes the hazards of injury or accident in the service with no liability on behalf of the city, the elected officials, or employees.
(Prior Code, § 2.16.020)
(C) Officers, terms, term limits, and vacancies. The officers of the Fire Department shall be the Chief, Assistant Chief I, Assistant Chief II, Treasurer, and Secretary, who shall be elected annually at the regular November meeting and will take office on January 1, with a term of one year. A vacancy in any elected office shall be filled for the unexpired portion of the term at a special election called for that purpose by the Chief or Assistant Chief. Notice of the special election shall be given in the same manner as notices of regular meetings for the Department.
(Prior Code, § 2.16.030)
(D) Meetings. The Department shall hold regular monthly meetings and special meetings for the transaction of business as deemed necessary and as provided for in its bylaws. The Department shall be in control of its membership and may remove or discharge any member (except for officers, as provided for in division (D) above) under which condition, cause, and procedure is provided for in its bylaws. The Department shall have the power to fix membership fees and fines and provide for the collection thereof.
(Prior Code, § 2.16.080)
(E) Finances. It shall be the duty of the City Finance Officer to track the finances for the Fire Department with the city finances. Checking and/or savings account will be kept separate from city funds and shall be maintained by the City Finance Officer. Bills shall be submitted for payment no later than 2:00 p.m. the day before the City Council meeting.
(Prior Code, § 2.16.110)
(F) Budget. A proposed budget for expenses and revenues shall be submitted as requested to the Finance Officer on an annual basis.
(Prior Code, § 2.16.120)
(Ord. 10-13, passed 12-30-2010) Penalty, see § 10.99
(A) Board established. There is established a Library Board for the city to be composed of two Council members and a maximum of five lay members including officers. All members of the Board are authorized to vote. The City Council may, at will, increase or decrease the membership of the Board by resolution. The Library Board shall be responsible for the evaluation of all librarians. Evaluations shall be done on an annual basis and completed by December 1. The Library Board shall have power to formulate and adopt bylaws for its government not inconsistent with the provisions of this code and may amend the same under such rules and procedure as it shall in such bylaws provide.
(Prior Code, § 2.18.010)
(B) Officers. The officers of the Library Board shall be the President, Vice President, and Secretary. The Board President shall be in charge of all meetings or the Vice President, in the absence of the President.
(Prior Code, § 2.18.020)
(C) Meetings. The Board shall, at a minimum, hold quarterly meetings and special meetings for the transaction of business as deemed necessary and as provided for in its bylaws.
(Prior Code, § 2.18.030)
(D) Secretary. It shall be the duty of the Secretary to attend all meetings and to keep an accurate record of all meeting minutes and provide a copy to each member of the Board. A copy of all the minutes shall be filed with the City Finance Officer by the librarian, and copies shall be provided to the Mayor and the City Council. All minutes shall be reviewed by the City Council at the following regular meeting.
(Prior Code, § 2.18.040)
(E) Librarian. It shall be the duty of the librarian to submit all bills to the City Finance Officer for payment.
(Prior Code, § 2.18.050)
(F) Finances. It shall be the duty of the City Finance Officer to track the finances for the library with the city finances. Checking and/or savings account will be kept separate from city funds and shall be maintained by the City Finance Officer. Bills shall be submitted for payment no later than 2:00 p.m. the day before the City Council meeting.
(Prior Code, § 2.18.060)
(G) Budget. A proposed budget for expenses and revenues shall be submitted upon request to the Finance Officer on an annual basis.
(Prior Code, § 2.18.070)
(Ord. 10-15, passed 12-30-2010)
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