The duties of the City Finance Officer shall be as follows.
(A) He or she shall keep his or her office at such place as the governing body may direct.
(B) He or she shall keep the corporate seal, all papers and records of the municipality, and a record of the proceedings of the governing body whose meetings it shall be his or her duty to attend.
(C) He or she shall draw and countersign all warrants on the treasury in pursuance of orders or resolutions of the governing body and keep a full and accurate account thereof in books provided for that purpose.
(D) He or she shall cause to be made estimates of the expenses of any work done by the municipality and countersign all contracts made on its behalf.
(E) He or she shall keep regular books of account in which he or she shall enter all indebtedness of the municipality and shall, at all times, show the financial condition of the city; the amount of bonds, warrants, certificates, or other evidences of indebtedness issued by the city; and the amounts of all bonds, warrants, certificates, or other evidences of indebtedness which have been redeemed and the amount of each outstanding.
(F) He or she shall countersign all bonds, warrants, or other evidences of indebtedness of the municipality and keep accurate account thereof, stating to whom and for what purpose issued and the amount thereof.
(G) He or she shall keep an account with all receiving and disbursing officers of the city showing the amount they have received from the different sources of revenue and the amount which they have disbursed under the direction of the governing body.
(H) He or she shall audit and adjust all claims and demands against the city before they are allowed by the governing body, keep a record of his or her accounts and doings, keep a record in which he or she shall enter all contracts with an index thereto (which books shall be open to the inspection of all parties interested) and perform such other duties as may be required by ordinances, resolution, or direction of the governing body.
(I) He or she shall report to the governing body by the first meeting in May each year the receipts, expenses, and financial condition of the municipality, which report shall be published within 30 days thereafter in the official paper.
(J) He or she shall make and keep a list of outstanding municipal bonds, to whom issued, for what purpose, when and where payable, and the rate of interest they respectively bear and recommend such action to the governing body as will secure the prompt payment of the principal and interest of such bonds.
(K) He or she shall report annually by the first meeting in November to the governing body an estimate of the expenses of the municipality and the revenue necessary to be raised for the ensuing year.
(L) He or she shall receive all money belonging to the municipality (including taxes, licenses, fines, and income) from all other sources and keep an accurate and detailed account thereof in such a manner as the governing body may, from time to time, direct.
(M) He or she shall keep a separate account of each fund or appropriation and of the debits and credits belonging thereto.
(N) He or she shall keep all monies in his or her hands belonging to the municipality separate and distinct from his or her own monies.
(O) He or she shall report to the governing body, upon request, a full and detailed account of all receipts and expenditures since his or her last report and the balances in the treasury.
(P) He or she shall keep a record of all warrants paid during the year with their date, amount, number, the fund from which paid, and the person to whom paid and the time of payment.
(Prior Code, § 2.12.010)
Statutory reference:
Annual estimate by auditor or clerk of expenses and revenue, see SDCL § 9-22-23
Annual financial reports; publication; filing, see SDCL § 9-22-21