Section
97.01 Definitions
97.02 Conditions of use
97.03 Special events use agreement
97.04 Responsibilities of the event sponsor
97.05 Insurance and/or security deposit
97.06 Sale and/or consumption of alcoholic beverages
97.07 Additional services and or requirements
97.08 Two or more applications for the same event date
97.09 Reservation of annual event dates
97.10 Violations and damage to public facilities
For the purpose of this chapter, the following definitions apply unless the context clearly indicates or requires a different meaning.
PUBLIC FACILITIES COVERED. A special events application is required for formal use or rental of city park pavilions, the Performance Shell at the park, the Railroad Depot and the Depot Grounds and other facilities as the city may later designate through the City Manager’s Office or by City Commission formal action.
SPECIAL EVENT. A program or activity requiring authorized use of any city-owned property including parks, public streets, parking lots or other public facilities that may or may not require city services. Programs exclusively sponsored by the city are exempt from this definition.
TYPES OF SPECIAL EVENTS. Special events include, but are not limited to, concerts, parades, festivals, certain kinds of athletic events (e.g. running races on public streets), marches, large group picnics, religious ceremonies, block parties, and the like.
(Ord. 612, passed 1-14-2013)
(A) Any use of public facilities or property for a special event of any kind shall be in compliance with the special events use agreement issued by the city as well as all laws, rules, regulations and ordinances established by the city, Clinton County and the State of Michigan.
(B) All requests to hold a special event as defined in this section shall be through the established application process, with the submission of an application to hold a special event through the City Manager’s Office or his or her designee.
(Ord. 612, passed 1-14-2013)
(A) The applicant/sponsor for any special event must complete a special events application and submit it to the City Manager’s Office or his or her designee. It is recommended that applications for special events be submitted 30 calendar days prior to the proposed event. Submitting an application does not guarantee that an event will be approved. Event dates for a particular city-owned facility or property are reserved on a first-come, first-served basis.
(B) All special event applications must be filled out completely and signed by an individual authorized to act for the group or entity hosting the special event. The person signing the application will be considered the official event representative. All requests to the city related to the event must be authorized and communicated by the official event sponsor or representative. Incomplete or unsigned applications will not be processed for approval. Any request for additional city services must be specified with as much detail as possible on the application.
(Ord. 612, passed 1-14-2013)
(A) The event representative will be responsible for all costs related to the special event, including: application fees, rental charges, required insurance and any reimbursable costs for services provided by the city. The city in its sole discretion may require a cash deposit in advance of approval of the event to cover anticipated fees and costs. Application fees for special events and facility rentals are set by the City Commission through annual ratification of the city fee and rate schedule.
(B) If fireworks are to be utilized during the event, approval of the Chief of Police or Fire Marshal must be obtained in advance of the event.
(C) If sound amplification will be used in conjunction with a special event, the sponsor and attendees must comply with the noise level and hour restrictions found in the City of St. Johns Noise Control Ordinance, City Code §§ 93.20 et seq.
(Ord. 612, passed 1-14-2013)
Loading...