Bylaws or rules of procedure for any agency, authority, board, committee, commission, or district must contain the following:
(a) Each member of a city agency, authority, board, committee, commission, or district shall, upon assuming office, receive orientation materials regarding, at a minimum, the form of city government, the city's conflicts of interest ordinance, the state open meeting laws and the basic rules of parliamentary procedure. These materials shall also be available online.
(b) A uniform format for the agenda shall be established. A printed agenda shall be prepared in advance of all meetings of city agencies, authorities, boards, committees, and commissions. Each agenda shall contain, at a minimum, the time and place of the meeting and specific descriptions of the topics to be discussed.
(c) A uniform format shall be established for the taking of minutes. The draft minutes for a meeting shall be posted on the City website within ten working days following the meeting. A set of approved minutes of all meetings of city agencies, authorities, boards, committees, and commissions shall be kept and maintained by the City staff liaison to the agency, authority, board, committee, or commission. Minutes shall contain, at a minimum, a record of attendance, actions taken, numerical results of votes taken and specific descriptions of items discussed.
(d) Each city agency, authority, board, committee, and commission shall conduct a review of its by-laws to reflect any changes in governing law on at least an annual basis. Such review of the by-laws shall be noticed as a regular agenda item and be reflected in the minutes.
(1992 Code, § 2-26.1) (Ord. 82-97, passed 11-17-1997; Ord. 102-07, passed 6-18-2007; Ord. 36-15, passed 4-14-2015)