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The business of the council shall be considered in the following order:
(a) Roll call;
(b) Invocation;
(c) Pledge;
(d) Proclamations, recognitions, awards;
(e) Approval of consent agenda:
(1) Approval of minutes;
(2) Communications;
(3) Council’s internal departmental directives;
(4) Applications;
(5) Notice of hearings; and
(6) Other.
(f) Approval of regular agenda;
(g) Petitions;
(h) Unfinished business;
(i) Introduction and adoption of ordinances:
(1) Second readings; and
(2) First readings.
(j) Hearings and resolutions;
(k) Notice of hearings for street vacations;
(l) Report of officers, boards, committees, commissions and transfers of unencumbered appropriation balances among programs within a department or organizational unit as provided in the city charter § 5.07(d);
(m) New business;
(n) Items added after agenda deadline;
(o) General public input;
(p) Adjournment; and
(q) Executive session.
(1992 Code, § 2-14) (Ord. 50-95, passed 3-20-1995; Ord. 51-98, passed 5-18-1998; Ord. 28-99, passed 3-15-1999; Ord. 68-02, passed 9-3-2002; Ord. 1-09, passed 1-5-2009; Ord. 24-12, passed 4-2-2012; Ord. 99-20, passed 11-10-2020)
(a) All materials related to an agenda item requiring council action will be delivered to the city clerk’s office in its complete and final format.
(b) At the request of any one council member, an item may be removed from the consent agenda and placed on the regular agenda whenever that council member believes additional discussion on the item is necessary.
(c) The proposed agenda shall be posted at the city clerk’s office and placed on the city’s website. An email notice shall also be sent to all persons who have requested notice pursuant to law by the close of business on the Friday preceding any meeting to take place on the following Tuesday. Proposed additions to the agenda, in their complete and final format, including a signed agenda approval form, shall be delivered to the city clerk’s office no later than Monday at 12:00 p.m. before the Tuesday meeting the next day. These items shall be listed as “Items added after agenda deadline” on a revised agenda which shall be posted, placed on the website and noticed at least 24 hours in advance of the Tuesday meeting to the council, the mayor, the directors and all persons who have requested notice pursuant to law. The sponsor(s) of any item added after the agenda deadline shall provide an email notice to the city council members and the city clerk’s office by 4:00 p.m. the day prior to consideration by the city council. The notice shall include a statement regarding the background and objective of the proposed item and shall be posted to the city’s website by the city clerk’s office upon its receipt. However, the provisions of this section do not apply to any information that is specifically exempt from disclosure under state public record laws in effect at the time. Additional printed material may be distributed to the governing body in accordance with SDCL 1-27-1.16. A technological problem or failure that either prevents the posting of public notices on a website or that temporarily or permanently prevents the use of all or part of the website does not preclude the holding of the meeting for which the notice was posted, if the public body complies with all other public notice requirements.
(d) During consideration of new business, the mayor or any two city council members may bring before the city council any business that person feels should be deliberated upon by the city council. These matters can be added to the agenda by a vote of six city council members and will be considered under new business. Formal action on these matters shall be deferred until a subsequent city council meeting, unless consideration is necessary for the immediate preservation of the public peace, health or safety of the municipal government. If the city council chooses to take immediate action on the newly calendared agenda item, an affirmative vote of six members of the council is required for approval. This subsection shall not apply to any action to remove the city attorney under city charter § 4.03 or a city council appointed employee. Any action to remove the city attorney under city charter § 4.03 or a city council appointed employee shall be subject to the provisions of § 30.022(b).
(1992 Code, § 2-15) (Ord. 50-95, passed 3-20-1995; Ord. 52-11, passed 7-11-2011; Ord. 24-12, passed 4-2-2012; Ord. 8-16, passed 2-1-2016; Ord. 66-20, passed 8-11-2020; Ord. 54- 23, passed 7-5-2023)
(a) Public input shall be allowed for any item on the regular agenda. Each person addressing the city council shall step up to the microphone in front of the rail, shall give his or her name in an audible tone of voice for the record, and unless further time is granted by the presiding officer, shall be limited to three minutes on any ordinance receiving a first reading; and on the date of final adoption by the city council, five minutes shall be allowed. If the regular agenda item is quasi-judicial as defined by state law or a zoning ordinance, the private applicant shall be invited first to provide public input and allowed an additional three minutes for rebuttal following public input. Rebuttal by the applicant shall only be allowed to respond to earlier testimony provided during public input. The city council has the right to overrule the presiding officer’s use of discretion pursuant to Robert’s Rules of Order Newly Revised (latest edition).
(b) Notwithstanding division (a) above, the general public input portion of a city council meeting, held pursuant to § 30.001(b) will be limited to topics which do not involve those agenda items appearing earlier in the regular agenda as public input shall be received when that agenda item is up for discussion. Each person addressing the city council during the general public input portion shall be limited to three minutes.
(c) No person shall address the city council without first securing the permission of the mayor, or acting mayor, to do so.
(d) Electronic presentations with audio and video embedded within the electronic presentation shall not be allowed. Electronic presentations without audio and video embedded within the electronic presentation are only permitted during regular agenda items on the date of final adoption. The city council may adopt standards that govern the use of electronic presentations. This provision shall not be construed to restrict electronic or hardcopy photos from being presented by the public during a regular meeting.
(e) All remarks shall be addressed to the city council as a body and not to any member thereof.
(f) No person, other than the city council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the city council without the permission of the mayor or acting mayor.
(g) No question shall be asked of a city council member except through the mayor or acting mayor.
(h) No person, except city council members, shall address the council after a motion is made and seconded unless requested by a city council member.
(1992 Code, § 2-16) (Ord. 50-95, passed 3-20-1995; Ord. 52-11, passed 7-11-2011; Ord. 24-12, passed 4-2-2012; Ord. 55-18, passed 7-3-2018; Ord. 115-18, passed 12-4-2018; Ord. 99-20, passed 11-10-2020; Ord. 68-24, passed 8-13-2024)
(a) City council debate may occur only after a motion has been made and seconded.
(b) The mayor, or acting mayor, shall not show themselves to be partisan in their duties as the presiding officer of a city council meeting. The mayor, or acting mayor, shall relinquish the chair if he or she desires to enter into the debate of the merits of a pending question. The mayor, or acting mayor, shall not return until the pending main question has been disposed of by the city council.
(c) Every member desiring to speak shall address the mayor, or acting mayor, and upon recognition, shall keep comments confined to the question under debate.
(d) A member, once recognized, shall not be interrupted when speaking unless it is to be called to order, or as herein otherwise provided. If a member, while speaking, is called to order, the member shall cease speaking until the question of order be determined, and if in order, the member shall be permitted to proceed.
(e) A motion may be reconsidered at any time during the meeting of the city council or at the next regular meeting. A motion for reconsideration being once made and decided in the negative, shall not be renewed. A motion for reconsideration can only be made by a member who voted on the prevailing side.
(1992 Code, § 2-17) (Ord. 50-95, passed 3-20-1995; Ord. 52-11, passed 7-11-2011)
City council members may not abstain from voting, but may absent themselves from the meeting by physically leaving the meeting at the time an item is called by the clerk. Members with a financial interest in a matter shall disclose that interest and shall absent themselves from the meeting by physically leaving the meeting while the matter is considered.
(1992 Code, § 2-18) (Ord. 50-95, passed 3-20-1995; Ord. 117-99, passed 11-15-1999; Ord. 121-99, passed 12-6-1999; Ord. 52-11, passed 7-11-2011)
(a) While the city council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council or disturb any member while speaking or refuse to obey the orders of the city council or the mayor, or acting mayor, except as otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the mayor, or acting mayor, barred from further audience before the city council, unless permission to continue be granted by a majority vote of the city council.
(1992 Code, § 2-19) (Ord. 50-95, passed 3-20-1995; Ord. 52-11, passed 7-11-2011)
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