A. It is unlawful for any person licensed pursuant to this chapter to fail to keep upon the licensed premises a substantial and well bound book, in which such person shall enter in the English language at the time of receiving any goods, including those on consignment:
1. An accurate account and description of each item received, including, but not limited to, all names, numbers and other identifying marks, and including all indications of ownership thereon;
2. The amount of money paid or value of property traded;
3. The date, both day and hour, of receiving such items;
4. The name, address and description of the person making the transaction;
5. A numerical identifier obtained from identification containing a photograph of the person making the transaction. The person presenting the identification must be the same person whose photograph appears upon the identification;
6. The date of sale, disposal or scrapping of the item shall be added when the item is sold, scrapped or otherwise disposed of.
B. The description required by subsections A1 and A4 of this section shall include such further information or description or identification marks as may be required by the City Police Department in bulletins given to licensees from time to time.
C. Each licensee shall also keep a separate record which shall be sent to the Police Department and which shall be cross referenced to the book referred to in subsections A and B of this section, and which shall contain, in addition to the requirements of such subsections:
1. A certificate, accompanied by the signature of the person delivering said item(s) that he/she has the legal right to sell said item(s);
2. A legible fingerprint of the person making the transaction, preferably the right thumbprint;
3. A legible signature of the person receiving the item at time of transaction of each item;
4. No entries on any record shall be erased, obliterated or defaced, and the receiving licensee shall keep the record available during business hours for inspection by any City police officer.
D. The records required to be maintained by this chapter shall be maintained by the business for a period of two (2) years from the date of the transaction. (Ord. 31-90 § 7, 1990: Ord. 11-86 § 1, 1986: prior code § 20-16-4(1) - (3), (6))