A. Regular Meetings: The board as a whole shall hold regular meetings at least once every three (3) months.
B. Panel Meetings: Board review panels may meet as necessary to review cases.
C. Open Meeting Law Compliance: Notice of meetings of the board and panels shall be provided, and records of board and panel meetings shall be kept, as required in the open and public meetings act, title 52, chapter 4, Utah Code Annotated, as amended, or any successor statute. The board and panels may close a meeting if allowed under section 52-4-5, Utah Code Annotated, as amended, upon the affirmative vote of two-thirds (2/3) of the members of the board or panel present in an open meeting for which notice is given, provided a quorum is present. When a meeting of the board or a panel involves the discussion of the character, professional competence, or physical or mental health of an individual, including any police officer, privacy rights are involved, and it is hereby recommended that the board or panel close such meeting under the open and public meetings act unless, in their sound discretion, they determine that such meeting should be open to the public. Subject to the open and public meetings act, the board and panels shall keep written minutes of their meetings, and records of all of their examinations and official actions.
D. Special Meetings; Notice: Special meetings of the board or panels may be ordered by the chairperson of the board, a majority of the members of the board, a majority of the members of the council, or the mayor. The order for a special meeting must be signed by the person or persons calling such meeting and, unless waived in writing, each board member not joining in the order must be given not less than three (3) business days' prior notice of the meeting. Such notice shall be served personally or left at the board member's residence or business office.
E. Location Of Meetings; Record Of Proceedings: Meetings shall be held at such public place as may be designated by the board. The board and panels shall cause any written minutes of their proceedings to be available for inspection in the office of the city recorder, except with respect to matters not subject to public disclosure under the Utah government records access and management act, title 63, chapter 2, Utah Code Annotated, as amended, or any successor statute. The board and panels shall record the yea and nay votes of the board or panel members on any action taken by them. The board and panels may suspend the rules of procedure for their meetings by unanimous vote of the members of the board or panel, as applicable, who are present at the meeting. The board or panel shall not suspend the rules of procedure beyond the duration of the meeting at which the suspension of rules occurs. (Ord. 52-03 § 1, 2003)