A. The city recorder's office shall oversee and coordinate the city's records management and archives activities in compliance with the Utah public records management act, Utah code section 63A-12-100 et seq., or its successor provisions and other applicable state and federal laws.
B. There is created the records committee, to be chaired by the city recorder or designee. Members of the records committee shall include, but not be limited to, the city recorder or designee, a representative from each department, a representative from the mayor's office and a representative from the city council office. The records committee shall meet periodically, as determined by the records committee, and the city recorder or designee. Records of the records committee shall be maintained by the city recorder's office.
C. Each department and the city council office shall appoint a records representative to assist with and be directly responsible for the implementation of this chapter regarding their records. Regular training shall be coordinated under the direction of the records committee.
D. The records committee shall develop, as needed, records management policies and procedures to govern and implement the provisions of this chapter, the Utah public records management act, Utah code section 63A-12-100 et seq., or its successor provisions and other applicable state and federal laws. Approval and promulgation of records policies and procedures shall be in accordance with the provisions of this chapter, the Utah public records management act, Utah code section 63A-12-100 et seq., or its successor provisions and other applicable state and federal laws. Copies of all rules and policies promulgated under this chapter shall be forwarded to the Utah state division of archives. (Ord. 13-13, 2013)