Within the first quarter of each fiscal year and at such other times as it is deemed advisable or necessary, the proper accounting for personal property shall be verified by means of a physical inventory of all personal property which shall be checked against the personal property records. The director of finance shall establish, in writing, internal guidelines which shall be available to all departments stating the month in which the annual inventory shall be conducted. A report of all items which are unaccounted for by physical check shall be compiled for each department, together with a statement of observations regarding the orderliness and adequacy of storage facilities and the care and use of property. A copy of this report shall also be submitted to the director of finance. (Amended during 1/88 supplement: Ord. 88-86 § 62, 1986: prior code § 33-2-2)