The process for offering a property with a waiver is as follows:
A. Offering Materials: Upon the waiver being issued for offering the property through an alternate process rather than sealed competitive bid, Real Estate Services shall prepare relevant offering materials for marketing the property under an alternate method.
B. Confirmation; Justification: For a value established by a third party appraisal, or commercially reasonable method for establishing value by internal analysis, or ready market value, a memorandum shall be written confirming the transaction and providing the justification for the same. All such proposed transactions shall be reviewed by Real Estate Services either virtually or at a designated time, and upon approval, the applicable PSA may be prepared and executed with the purchaser in accordance with chapter 2.58 of the City Code.
C. Offering Documents: For an RFP process or a two-phase RFQ (request for qualifications)/RFP process, Real Estate Services or other relevant department will prepare the offering documents, establish the parameters of the offer and establish the timeline for response. Since each property is expected to have different characteristics and different goals driving marketability and sales or investment strategy by the City, these documents may vary from property to property.
1. Offering documents shall be distributed through commercially reasonably channels similar to those specified for the sealed competitive bid process. It is a requirement that all prospective respondents to this process have access to the same information.
2. Responses to these processes shall be on a designated schedule as outlined in the offering.
3. The selection process shall be outlined in the offering and administered by Real Estate Services. Proposals and offers may be rejected and the offering cancelled at the discretion of Real Estate Services.
4. After selection, Real Estate Services, shall work with the selected offerors to prepare and execute relevant agreements, and bring such agreements to closing.
D. Significant Parcels: For significant parcels of real estate, the additional requirements detailed in chapter 2.58 of the City Code will also be required, which involve public hearings. (2019 Compilation)