The following procedures will be followed when classifying City owned real property as surplus and making plans to dispose of such property:
A. Identify: Identify surplus assets (department initiated or Real Estate Services initiated as applicable).
B. Designate: Real Estate Services works with department(s) controlling the assets to designate applicable assets as surplus.
C. Declaration: Department head controlling the asset (with help as needed from Real Estate Services) writes letter declaring the property surplus.
D. Letter To Departments: This letter, with additional relevant identifying material, is sent out by Real Estate Services to all departments via e-mail with a request to provide notice if the surplus property is needed by any other City department, and how the department will fund its use. Notice periods will vary, but will be at least one week.
E. Justification; Notice: City departments desiring to use the surplus asset will provide justification and funding source.
F. Move To Disposition Process: If no alternate uses are identified, Real Estate Services moves the surplus asset into the disposition process. (2019 Compilation)