A. Each year not later than November 1st, the City Treasurer or his/her designee will undertake a review of the City’s outstanding Obligations and Undertakings to determine what Operating Data must be submitted to comply with the Undertakings. Such Operating Data may be updated or submitted as part of the CAFR or it may be provided to EMMA in a supplemental report.
B. Within 180 to 210 days following the end of each Fiscal Year, while any Obligations remain outstanding, the City Treasurer will submit or cause the CAFR to be submitted to the MSRB through EMMA as follows:
1. The City Treasurer will provide copies of the CAFR to the Dissemination Agent as soon as the CAFR is available for submission to the MSRB and will simultaneously request a written confirmation from the Dissemination Agent that such filing occurred within two days after the submission of the CAFR to the MSRB.
2. Not more than two days after the submission of the CAFR to the MSRB, the Dissemination Agent will provide to the City Treasurer written confirmation that the CAFR has been submitted and filed properly with the MSRB through EMMA.
3. The City’s debt management team will verify that all filings were properly filed by the Dissemination Agent upon receipt of the confirmation.
C. If the CAFR is not completed in time to submit it to the MSRB through EMMA within the time specified in paragraph 2 above, City Treasurer will file or cause to be filed other available financial schedules and/or tables normally contained in the CAFR and the unaudited financial statements available at that time in accordance with the policy and procedures set forth below under “Periodic Reporting of Events,” and in accordance with the Rule, and the City’s CAFR will be submitted to the MSRB through EMMA as soon as it is available.
D. The CAFR may be submitted to the MSRB through EMMA in one document or a set of documents, or may be included by specific reference to documents available to the public on the MSRB’s Internet website or filed with the SEC. The City Treasurer or his/her designee will clearly identify each such other document provided by cross-reference.
E. The CAFR may be incorporated by reference in other documents, including Disclosure Documents of debt issues with respect to which the City is an “obligated person” (as defined by the Rule), that have been filed with the MSRB through EMMA or the SEC. The City Treasurer or his/her designee will clearly identify each such other document so incorporated by reference. In the event that the City Treasurer determines to so incorporate by reference the CAFR, the City Treasurer will also file a notice through EMMA indicating that the CAFR for that year is contained in documents filed with the SEC or with the MSRB through EMMA.