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The council shall appoint a city manager for an indefinite term by a vote of a majority of all its members. During his tenure of office, the city manager shall reside within the city after being given a reasonable time for relocation. He shall be appointed solely on the basis of his executive and administrative qualifications. No council member may be appointed as city manager during the term for which he shall have been elected nor within two (2) years after the expiration of his term. In case of temporary absence, suspension, or disability of the city manager, the council shall designate an "acting" or "interim" city manager. In case of a permanent vacancy, the council shall appoint a city manager within a reasonable period of time. The council may discharge the city manager at anytime by a majority vote of those elected to and constituting the council for "the good of the service". The council may also enter into a written agreement with the city manager specifying the terms and conditions of his employment. The city manager shall give bond in such amount and upon such conditions as the council may require, but in no event shall such bond be less than $25,000.00. The city manager may also be, at the discretion of the council, the general manager for the Purcell Public Works Authority or a member of any other board, authority or trust.
The city manager shall be the chief executive officer and head of the administrative branch of the city government. He shall execute the laws and administer the government of the city and shall be responsible therefore to the council. He shall:
A. Appoint and, when necessary for "the good of the service", remove, demote, layoff or suspend, all heads of administrative departments and employees of the city except as may otherwise be provided in this charter or by law. He may authorize the head of a department or office to appoint and remove subordinates in such department or office. Any employees appointed by the city manager or his designee shall be considered an "at will" employee;
B. Prepare a budget annually and submit it to the council and be responsible for the administration of the budget after it goes into effect; and recommend to the council any changes in the budget that he deems necessary or desirable;
C. Submit to the council after the end of the fiscal year a report on the finances and administrative activities of the city for the preceding year;
D. Keep the council advised of the financial condition and future needs of the city, and make recommendations as may seem to him desirable;
E. Perform such other duties as this charter and the council may prescribe;
F. Supervise and control the city police department, fire department, cemetery, and such other administrative departments and such divisions within every administrative department as the council may establish. The council, by resolution or ordinance, may authorize or require that the city manager add one or more divisions and that the same person head two or more designated departments or divisions.
The city manager shall not demote, lay-off, or suspend, or remove any officer or employee appointed by the council.
The council may establish a city library and to this end it may accept in the name of the city of Purcell donations and contributions in any form from any person, firm, corporation or governmental agency. The council is hereby empowered and authorized to use such funds as may be available for the erection, construction, equipment and maintenance of a building to be known and used as the public library for the city of Purcell. The control and supervision of such library shall be vested in a library board. The library board shall consist of five (5) persons appointed by the council. Persons appointed to the library board shall be residents of the city of Purcell. Each member shall be appointed for a period of four (4) years unless amended as hereafter specifically set forth and those board members presently on the board shall serve out their existing terms. The commencement and termination of those terms, as well as the length of said terms shall be determined solely be the council and may be amended or changed by resolution. The library board shall select annually from its membership a chairman, vice-chairman and secretary and shall provide for and regulate its own meetings. The members shall serve without compensation.
1-401 Fiscal Affairs
1-402 Money Received To Belong To The City
1-403 Competitive Bidding: Supplies, Materials And Equipment
1-404 Property For Sale
1-405 Competitive Bidding; City Improvements
1-406 Accounting Control Of Purchases
1-407 Fiscal Year
1-408 Budget: Preparation And Submission
1-409 Budget: Content
1-410 Budget: Limitation On Contracts And Expenditures
1-411 Independent Annual Audit
1-412 Bonds: Issuance, Sinking Funds, Proceeds, Refunding
The city treasurer shall be the head of the department of fiscal affairs. He shall have knowledge of accounting, budgeting and financial control. He shall be appointed for an indefinite term by the council and shall be subject to termination by the council as herein provided. He shall have charge of the administration of the fiscal affairs of the city and to that end he shall:
A. Approve all proposed expenditures, sign all checks and be responsible for the disbursement of all money; certify all contracts, orders and other arrangements by which the city government incurs financial obligations; determine the regularity, legality and correctness of all bills, invoices, payrolls and other evidence of claims, demands or charges against the city, and audit and approve them before payment; and otherwise exercise financial and budgetary control over all offices, departments and agencies of the city.
B. Prescribe the forms of receipts, vouchers, bills and claims to be used by all offices, departments and agencies of the city; provided, the city council shall require that no funds belonging to the city be expended, except pursuant to an itemized claim or claims approved by the council and that payment thereof shall be made only by checks signed by the mayor and city treasurer or their
respective designees who shall be determined by the council by resolution;
C. Maintain a general accounting system for the city and each of its offices, departments and agencies; supervise, inspect and audit the accounts and financial records which any of them may maintain; keep a separate account for each item of appropriation, which shall show the amount of the appropriation, the amounts paid therefrom, the unpaid obligations against it and the unencumbered balance; require reports of receipts and disbursements from each receiving and spending agency of the city which shall be made daily or at such intervals as he may deem expedient;
D. Submit to the council a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the city; it shall be the mandatory duty of the city treasurer to submit to the council at least once each month, a trial balance of all city business, and said trial balance shall be open to public inspection during the regular business hours of the city;
E. Prepare for the council and city manager a complete financial statement and report at the end of each fiscal year.
F. Have custody of all public funds belonging to or under the control of the city or any office, department or agency of the city government; and subject to any requirements made by the council, deposit all funds coming into his hands in such depositories as the council may designate;
G. Have charge of all funds, investments and invested funds of the city in a fiduciary capacity;
H. All monies paid into the hands of the city treasurer shall be accounted for in a separate fund. No expenditures shall be made from said fund except for return to the depositor when service has been discontinued or otherwise directed by the council and for the payment of charges for services rendered which have not been otherwise paid for. This fund, or a portion thereof, may be invested in interest bearing securities as may be approved by the city council;
I. The city treasurer shall be responsible to the city of Purcell on his official bond for any financial loss sustained by the city by reason of the refusal, negligence or failure of the city treasurer to comply with the requirements of this section.
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