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All public construction contracts shall be let and awarded to the lowest, best bidder, by free and open competitive bidding after solicitation for sealed bids, in accordance with the provisions of state law in effect at the time the contract is awarded. No work shall be commenced until a written contract is executed and all required bonds and insurance have been provided by the contractor.
All purchases and contracts made by the city shall be pursuant to a written requisition from the head of the office, department, or agency whose appropriation will be charged, and shall be first submitted to and approved by the city manager. Upon approval by the city manager, the same shall be delivered to the city treasurer or his designee for encumbrance. Absent the approval of the city manager and city treasurer, or their respective designees, the same shall not constitute a valid claim against the city of Purcell.
To assist him in the preparation of the budget, the city manager, or the city clerk and treasurer at the request of the city manager, shall obtain from the head of each office, department or agency detailed estimates of revenues and expenditures needed for that office, department or agency. The city manager shall then prepare the budget and shall submit it to the council for consideration. The council, by resolution, shall adopt the budget with or without change, and the council shall then certify a copy of the financial statement and estimate and file it with the office of the State Auditor and Inspector or such other agency as the State may from time to time direct. Appropriations shall be effective only after they have been determined and adopted in all respects in accordance with the requirements of the law and this charter.
The budget shall include, among other things, amounts necessary to meet the requirements of interest on, and sinking funds for, the outstanding indebtedness of the city and amounts necessary to otherwise pay the public debt for which the full faith and credit of the city has been pledged. The budget shall also include such amounts as are necessary to pay such judgments and parts of judgments as the city may be required by law to pay. The budget shall include such other items as are necessary for the functioning of the city of Purcell and as may be prescribed by state law and the city council from time to time and shall be in such form or forms as the city manager, the council and state law may from time to time decide is appropriate.
No office, department or agency, during any fiscal year, may expend, or contract to expend, any money, or enter into any contract which by its terms involves the expenditure of money or incur any liability for any purpose, in excess of the amount appropriated for that purpose in accordance with the law and this charter. Any contract, verbal and written, made in violation of this charter shall be null and void. Any officer or employee of the city who violates this section shall be guilty of an offense against this charter and, upon conviction thereof, shall cease to hold his office and shall be terminated. Such officer or employee and his surety, if any, or either alone, shall be liable for any loss the city may sustain as a result of such violation. Nothing contained in this section, however, shall prevent the making of contracts or the spending of money for capital improvements to be financed in whole or in part by the issuance of bonds.
Prior to the end of every fiscal year, the council shall secure the services of a certified public accountant or accountants who shall make an independent audit of accounts and other evidences of financial transactions of the city as of the end of the fiscal year and shall submit such report to the council and the city manager. The accountant or accountants so employed shall have no personal interest, direct or indirect, in the fiscal affairs of the city or any of its officers and shall be certified to perform Oklahoma municipal audits. They shall not maintain any records or accounts of the city but, within specifications approved by the council, shall post audit books and documents kept by the city or any of its trusts, departments, boards or agencies. In lieu of the above, the council may arrange with appropriate State authority for such an audit when and if permitted by law.
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