SEC. 4-72. ANNUAL AUTHORIZATION.

   (A)   Other than for the rental, lease or license of real property, a contract related to an exemption listed in section 4-5, or public projects listed in sections 4-12 and 4-13, a department manager may award any procurement contract or purchase order up to an annual authorization in the amount of $50,000.

   (B)   Other than for the rental, lease or license of real property, a contract related to an exemption listed in section 4-5, or public projects listed in sections 4-12 and 4-13, a department director may award any procurement contract or purchase order up to an annual authorization in the amount of $100,000.

   (C)   Other than for the rental, lease or license of real property or a contract related to an exemption listed in section 4-5, the city manager may award any procurement contract or purchase order up to an annual authorization in the amount listed in Cal. Pub. Con. Code, Section 22032(b), as may be changed from time to time.

   (D)   Other than for the rental, lease or license of real property or a contract related to an exemption listed in section 4-5, the purchasing agent may execute any procurement contract, purchase order or amendment awarded by a department manager, department director or the city manager.

   (E)   Any amendment that, collectively with the original purchase order or contract and all amendments thereto, does not exceed an individual’s annual authorization may be approved by him or her.

   (F)   If an individual has authority to award a purchase order or contract, he/she has the authority to amend such purchase order or contract, provided the total amount of that purchase order or contract, and all amendments thereto, does not exceed his/her annual authorization.

   (G)   The purchasing agent may terminate any purchase order or contract for procurement.

   (H)   It shall be unlawful to split or separate into smaller purchase orders or contracts any procurement for the purpose of evading the provisions of this chapter.

(Ord. No. 2943, 3016)

SEC. 4-73. APPROVAL AS TO FORM.

   All purchase orders, contracts, amendments, task orders, change orders and terminations shall be approved as to form by the city attorney.

(Ord. No. 2943)

SEC. 4-74. CONTRACT TERM.

   The city may enter into a contract for a term consistent with the industry standard term for that particular supply, equipment or service.

(Ord. No. 2943)

SEC. 4-75. IMMEDIATE NEED.

   Other than for public projects, if the city council is not in session, or if there exists in the view of the purchasing agent an immediate need to do so, a purchase order, contract (including, but not limited to, a lease or license), change order or task order that otherwise would be submitted to the city council may be approved jointly by the city manager and the most senior available member of the city council, as executed by the purchasing agent. The city manager shall place the jointly executed document on the agenda for ratification at one of the next three regular city council meetings. Any document that is jointly approved in this way shall contain a provision that the authority to perform work under that document will automatically terminate on the date that ratification is denied, if it is.

(Ord. No. 2943, 3016)

SEC. 4-76. REAL PROPERTY.

   The purchasing agent may award and execute up to an annual authorization of $50,000, and the city manager may award and execute up to an annual authorization of $100,000, any contract for the rental, lease or license of real property for periods of time not to exceed three years.

(Ord. No. 2943)

SEC. 4-77. CREDIT CARDS.

   City staff may use city-issued credit cards to pay for supplies and equipment purchased for the city and for city-related training and travel. The purchasing agent shall develop and maintain a procurement card manual for the issuance, oversight, and use of such credit cards.

(Ord. No. 2943)

ARTICLE VI. SALE OF SUPPLIES, EQUIPMENT AND SERVICES