SEC. 4-54. INFORMAL SOLICITATION.

   The purchasing agent shall perform informal solicitations for the purchase of trade and professional services (unrelated to a public project) up to $100,000.

(Ord. No. 2943)

SEC. 4-55. FORMAL SOLICITATION.

   The purchasing agent shall perform formal solicitations for the purchase of supplies and equipment (unrelated to a public project) over $100,000.

(Ord. No. 2943)

SEC. 4-56. PUBLICATION.

   Notice inviting bids or proposals shall be published either in a newspaper of general circulation, an e-procurement website, and/or by any other method of advertising that is recognized and accepted for public agency purchasing and is consistent with applicable State law. It shall be the responsibility of the purchasing agent to encourage as wide a response as possible from prospective vendors or consultants.

(Ord. No. 2943)

SEC. 4-57. RECEIPT OR REJECTION OF BIDS OR PROPOSALS.

   (A)   The city may accept a bid or proposal on the basis of the lowest bid or the best value.

   (B)   In the case of bids for price only, if two or more bids received are for the same total amount or unit price, the city may accept the one it chooses on the basis of the lowest bid made by negotiation or the best value.

   (C)   The purchasing agent may reject all bids or proposals.

(Ord. No. 2943)

SEC. 4-58. CONTRACTS.

   (A)   Any trade services over the amount listed in Cal. Labor Code, Section 1771, as may be amended from time to time, per vendor, per fiscal year, shall be made only by contract. Every contract shall be awarded either to the most responsive, responsible bidder, or on the basis of demonstrated competence and on the qualifications necessary for the satisfactory performance of the services.

   (B)   Any professional services over $5,000 per consultant, per fiscal year, shall be made only by contract. Every contract shall be awarded on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services.

(Ord. No. 2943)

SEC. 4-59. TASK ORDERS.

   The department director and city manager each may approve, and the purchasing agent may execute, any task order that, collectively with all other task orders, does not exceed the total contract value previously approved for the trade or professional service.

(Ord. No. 2943, 3016)

SEC. 4-60. CHANGE ORDERS.

   The department director and city manager each may approve, and the purchasing agent may execute, any change order to a contract that, collectively with all other change orders related to that contract, does not exceed the contract plus contingency amount, if any, previously approved for this procurement. Once the contract plus contingency amount is met, any further change orders shall be submitted for approval by the city council.

(Ord. No. 2943, 3016)