SEC. 4-34. FORMAL SOLICITATION.

   The purchasing agent shall perform formal solicitations for the purchases of supplies and equipment (unrelated to a public project) over $100,000.

(Ord. No. 2943)

SEC. 4-35. PUBLICATION.

   Notice inviting bids shall be published either in a newspaper of general circulation, an e-procurement website, and/or by any other method of advertising that is recognized and accepted for public agency purchasing and is consistent with applicable State law. It shall be the responsibility of the purchasing agent to encourage as wide a response as possible from prospective vendors.

(Ord. No. 2943)

SEC. 4-36. NO RESPONSIVE BIDS.

   When no responsive bids are received, subject to the department director or city manager’s award, the purchasing agent is authorized to negotiate for a written bid, and if the bid is for an amount over the city manager’s annual authorization, this contract shall be presented to the city council for award, and to the most senior available member of the city council for execution.

(Ord. No. 2943, 3016)

SEC. 4-37. RECEIPT OR REJECTION OF BIDS.

   (A)   The city may accept a bid or proposal on the basis of the lowest bid or the best value.

   (B)   If two or more bids received are for the same total amount or unit price, the city may accept the one it chooses on the basis of the lowest bid made by negotiation or the best value.

   (C)   The purchasing agent may at any time reject all bids.

(Ord. No. 2943)

SEC. 4-38. PURCHASE ORDERS AND CONTRACTS.

   (A)   Any supplies and equipment over $5,000 per vendor per fiscal year shall be made only by a purchase order or contract.

   (B)   Every purchase order or contract shall be awarded either to the most responsive, responsible bidder, or to the bidder offering the best value.

(Ord. No. 2943)