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(A) If the procedure for refund of a fee or charge collected by the city is not specifically otherwise provided for in this code or in the ordinance or resolution imposing the fee or charge, a claim for refund of a fee or charge shall not be allowed unless the claim is filed with, and in the manner and form prescribed by, the department that originally collected the fee.
(B) The department director or designee may authorize payment of a claim for refund of a fee or charge if the department director or designee determines that the fee or charge was overpaid or that the service, license or permit for which the fee or charge was paid was not received or used.
(C) A refund shall not exceed the amount of overpayment or unearned fee or charge actually paid by the claimant.
(`64 Code, Sec. 2-87.1) (Ord. No. 1378, 2440, 3031)
(A) The provisions of this section are enacted pursuant to Cal. Gov't Code, Section 935 and shall apply to all claims presented to the city for refund of taxes, assessments or utility fees levied or imposed by the city. For purposes of this section, "utility fees" shall mean fees for water services, wastewater services or solid waste collection services.
(B) A claim for refund shall be in writing, signed under penalty of perjury by the claimant or the claimant's guardian, executor, conservator or administrator and shall be filed with the City Clerk no later than one year after the date the claimant paid the taxes, assessments or utility fees of which refund is requested.
(C) A claim shall include the name and address of the claimant or the name and address of the claimant's guardian, executor conservator or administrator; the facts and reason on which the claim is based; the date and method of payment of the taxes, assessments or utility fees of which refund is requested; and the name and title of the person to whom such payment was made.
(D) No claim may be filed on behalf of a class of claimants.
(E) No suit for refund of taxes, assessments or utility fees shall be filed unless a claim has been filed and rejected in accordance with this section. Any such suit shall be commenced within six months from and after the date on which the city council rejects the claim. No recovery shall be allowed in any such suit on any ground not specified in the claim.
(F) Prior to filing a claim pursuant to this section any party seeking a refund or adjustment of utility fees that does not exceed $1,000 shall file for review of the dispute utilizing the administrative appeal process adopted by City Council resolution.
(`64 Code, Sec. 2-87.2) (Ord. No. 2440; Ord. No. 2930)
The chief financial officer shall prepare a written form of demand and proposed check for each approved invoice and claim. Supporting documents such as the purchase order, and invoice or claim for payment shall be attached thereto. Demands shall be individually audited by the chief financial officer or designee, who shall certify as to the accuracy of each demand and the availability of funds for payment thereof. Such demands may be in the form of check-warrants and when approved by all officers as required by this code, shall be delivered to the assistant city treasurer. The assistant city treasurer shall subscribe a direction to the depository of funds to pay the funds to the order of the payee, which action shall convert the warrant, or demand, to a bona fide check.
(`64 Code, Sec. 2-88) (Ord. No. 801, 2977, 3031)
(A) All demands against the city shall, before being paid, be presented to and approved by the proper officer.
(B) Demands for which no appropriation has been made shall be presented to the city council; and all other demands shall be presented to the city manager; provided, that any person dissatisfied with the refusal of the city manager to approve any demand, in whole or in part, may present the same to the city council, and the approval of such demand by the city council shall have the same effect as its approval by the city manager.
(`64 Code, Sec. 2-89) (Ord. No. 801)
(A) All demands approved by the proper board, commission or officers shall be presented to the city's chief financial officer, who shall examine the same; and if the amount thereof is legally due and there remains on the books an unexhausted balance or an appropriation against which the same may be charged, the chief financial officer shall approve such demand and draw and sign the warrant on the city treasury therefor, payable out of the proper fund.
(B) (1) Objections of the chief financial officer to any demand may be overruled by the city council, and the chief financial officer shall thereupon draw the warrant as directed by the city council.
(2) Such warrants, when presented to the assistant city treasurer, shall be paid by the chief financial officer out of the fund therein designated if there be sufficient money in such fund for that purpose.
(3) A warrant not paid for lack of funds shall be registered, and all registered warrants shall be paid in the order of registration when funds are available therefor.
(C) The chief financial officer shall draw warrants for payment of municipal or other bonds payable out of funds in the treasury upon presentation and surrender of the proper bonds and coupons, without approval of any body or officer.
(`64 Code, Sec. 2-90) (Ord. No. 801, 2977, 3031)
Notwithstanding any language in this division 5 to the contrary, the payroll functions of the City of Oxnard shall be delegated to and managed by the director of human resources. The budget and the general accounting divisions of the finance department will continue to have ‘read-only access’ to the payroll database and reports.
(Ord. No. 2977)
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