Agency. "Agency" means a mayoral agency that has regular contact with the public in the daily administration of its business and shall include the Department of Aging, Department of Business Services, Department of Consumer Affairs, the Department of Correction, the Department of Employment, Department of Finance, the Department of Health, the Department of Homeless Services, the Department of Housing Preservation and Development, Department of Mental Health, the Department of Parks and Recreation, the Department of Personnel, the Police Department, the Department of Probation, the Human Resources Administration, the Department of Transportation, Department of Youth Services, and such other agencies as may be designated by the Coordinator of Voter Assistance after consultation with the agency.
Board of Elections. "Board of Elections" means the Board of Elections of the City of New York.
Charter. "Charter" means the New York City Charter.
Party. "Party" means any political organization meeting the definition of a "party" under § 1-104 of the election law.
Plan. "Plan" means a voter assistance plan to be prepared annually by agencies specifying the resources, opportunities, and locations the agency will provide for voter assistance activities.
Registration form. "Registration form" means the application form to register to vote designed by the State Board of Elections pursuant to Election Law 5-210(5).
Pursuant to Section 1056 of the Charter, on or before January 15, 1994 and on or before January 15th of each succeeding year, each agency shall submit a plan to the Mayor and the Coordinator of Voter Assistance in accordance with these rules.
(a) Each plan shall specify the efforts the agency will make to provide opportunities to the public to register to vote.
(b) Each agency shall include in its plan:
(1) an amendment to the intake, application or other form it requires individuals to complete before receiving services at the earliest possible or next regularly scheduled printing of their forms, containing the following:
(i) the question,"IF YOU ARE NOT REGISTERED TO VOTE WHERE YOU LIVE NOW, WOULD YOU LIKE TO APPLY TO REGISTER TO VOTE HERE TODAY? YES __ NO __ " in prominent type;
(ii) the statement, "Applying, or declining to apply, to register to vote will not affect the amount of assistance that you will be provided by this agency".
(iii) the statement, "if you would like help in filling out the voter registration application form we will help you".
(2) Until such time as each agency amends its forms as set forth in paragraph (1) of this subdivision, each of the employees in such agency who deal directly with members of the public applying for services shall routinely ask the question and make the statements set forth in paragraph (1) to all such applicants.
(c) In cooperation with the Coordinator of Voter Assistance, each agency shall develop promotional materials in English, Spanish, and Chinese informing the public of the existence of voter registration materials and shall specify in its plan the locations open to the public at which such materials shall be prominently displayed.
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