As used in this chapter, the following terms have the following meanings:
Chief privacy officer. The term "chief privacy officer" means the person designated by the mayor pursuant to subdivision h of section 8 of the charter to act as the city's chief privacy officer, or their designee.
Contracting agency. The term "contracting agency" means a city, county, borough, or other office, position, administration, department, division, bureau, board or commission, or a corporation, institution, or agency of government, the expenses of which are paid in whole or in part from the city treasury.
Contractor. The term "contractor" means a person who is a party to a contract with a contracting agency to provide human services, or other services designated in policies and protocols of the chief privacy officer.
Employee. The term "employee" means any officer or other person whose salary or wages are paid by a city agency.
Human services. The term "human services" has the meaning set forth in subdivision c of section 6-129.
Identifying information. The term "identifying information" means any information obtained by or on behalf of the city that may be used on its own or with other information to identify or locate an individual, including, but not limited to: name, sexual orientation, gender identity, race, marital or partnership status, status as a victim of domestic violence or sexual assault, status as a crime victim or witness, citizenship or immigration status, eligibility for or receipt of public assistance or city services, all information obtained from an individual's income tax records, information obtained from any surveillance system operated by, for the benefit of, or at the direction of the police department, motor vehicle information or license plate number, biometrics such as fingerprints and photographs, height, weight, languages spoken, religion, nationality, country of origin, place of birth, arrest record or criminal conviction, employment status, employer information, current and previous home and work addresses, contact information such as phone number and email address, information concerning social media accounts, date and/or time of release from the custody of the administration for children's services, the department of correction, or the police department, any scheduled court appearances, or any scheduled appointments with any employee, contractor, or subcontractor.
Privacy officer. The term "privacy officer" means the person designated by the head of each city agency to act as such agency's privacy officer. Where a disclosure of identifying information is in response to a request pursuant to the state freedom of information law, city agencies' freedom of information law officers may perform the functions otherwise performed by the privacy officer with respect to such request.
Routine collection or disclosure. The term "routine collection or disclosure" means the collection or disclosure of identifying information that is made during the normal course of city agency business and furthers the purpose or mission of such agency. Routine collection or disclosure also includes the collection or disclosure of identifying information that occurs between agencies of the city when the privacy officers of the collecting agency and the disclosing agency agree that the collection or disclosure furthers the purpose or mission of their respective agencies.
Subcontractor. The term "subcontractor" means a person who is a party to a contract with a contractor to provide human services, or other services designated in policies and protocols of the chief privacy officer.
Third party. The term "third party" means any person other than: (i) personnel of the city, the department of education, or a local public benefit corporation or local public authority, or (ii) personnel of a contractor or subcontractor where such contractor or subcontractor is authorized to possess the relevant identifying information.
(L.L. 2017/247, 12/17/2017, eff. 6/15/2018; Am. L.L. 2023/061, 5/26/2023, eff. 11/22/2023)
Editor's note: For related unconsolidated provisions, see Appendix A at L.L. 2017/247.