(A) Conditions for use. When the Purchasing Director recommends to the County Administrator or his or her designee and it is determined by the County Administrator or his or her designee that the use of competitive sealed bidding is not practicable or advantageous to the county, competitive sealed proposals may be used.
(B) Proposal opening. Proposals shall be opened and only the names of the companies disclosed. Contents of competing offerers shall not be disclosed during the process of negotiation. Proposals shall be open for public inspection after award of the contract. Confidential proprietary material marked as such in the proposal shall not be disclosed.
(C) Discussion with responsible offerers. Discussions may be conducted for the purpose of clarification and a full understanding of the requirements. Offerers shall be accorded fair and equal treatment.
(D) Evaluation factors. The request for proposal shall state the evaluation factors in order of importance.
(E) Award.
(1) The award shall be made to the offerer whose proposal is determined to be the most advantageous to the county, taking into consideration the evaluation factors set forth in the proposal.
(2) The contract file shall contain the basis on which the award was made.
(Ord. 01-02-04, passed 1-7-2004; Am. Ord. 10-42-06, passed 11-15-2006)