(A) Generally. The Purchasing Director shall develop and maintain a list of vendors who offer supplies, materials, equipment, or contractual services normally required by county agencies. The Purchasing Director shall record on the bidders list any significant history of trade with a vendor, whether favorable or unfavorable, for the purpose of determining whether a given vendor is a responsible bidder. The status of a given vendor may be reviewed from time to time by the Purchasing Director.
(B) Catalog file. The Purchasing Director shall develop and update from time to time a file of catalogues for supplies, materials, and equipment normally required by county agencies.
(C) Specifications file. The Purchasing Director shall develop and maintain a file reflecting specifications for all standard supplies, materials, and equipment normally used by county agencies. The specifications shall be the sole criteria of acceptability for all items of the types for which they are maintained. Using agencies should not specify additional characteristics on standard items unless the additional specifications (e.g., brand, specific color, unusual size, and the like) are justified to the satisfaction of the Purchasing Director, provided, however, that the Purchasing Director is not authorized to interfere with the performance of the duties of an elected official in the administration of these specifications in the purchasing of equipment, materials, services, and supplies. The Purchasing Director should develop standard nomenclature for the purpose of communication with using agencies concerning their requirements.
(Ord. 01-02-04, passed 1-7-2004; Am. Ord. 10-42-06, passed 11-15-2006)