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A. The city council, in awarding bids pursuant to Section 3.08.200, shall grant qualified local vendors a bidding preference of three percent for purchase of materials and supplies.
B. For purposes of this section, a "local vendor" shall be defined as any individual, partnership or corporation which regularly maintains a place of business within the corporate limits of the city; and which is shown by the records maintained by the city's finance department as having secured all necessary business licenses and as having paid all applicable fees and taxes imposed by the city.
C. For purposes of this section, "preference" shall mean the reduction factor applied to the bid of a local vendor.
D. For purposes of this section, "reduction factor" shall mean the amount by which any bid or estimate submitted by a local vendor shall be deemed by the city to be reduced as a preference for a local vendor.
(Ord. 567- 21 Exhibit A, 2021; Ord. 184 § 1, 1998)
Purchases of supplies and equipment of an estimated value in the amount of seventy-five thousand dollars ($75,000.00) or less may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.08.250 through 3.08.270 of this chapter and without observing the procedure prescribed in Sections 3.08.120 through 3.08.220 of this chapter; provided, however, all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of less than five thousand dollars ($5,000.00).
(Ord. 567-21 Exhibit A, 2021; Ord. 460 § 1 (part), 2011: Ord. 3 § 1 (part), 1991: prior code § 3.12.230)
Open market purchases shall, wherever possible, be based on at least three informal bids, and shall be awarded to the bidder offering the most advantageous bid to the city after consideration of price, quality, durability, servicing, delivery time, standardization, and other factors.
(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.240)
The purchasing agent or designee shall solicit informal bids by written requests to prospective vendors, or by telephone, or by public notice posted on a public bulletin board at the city offices.
(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.250)
Notwithstanding any provision of this chapter to the contrary, the competitive bidding procedures and requirements may be dispensed with in any of the following circumstances:
A. When the estimated amount involved is less than five thousand dollars ($5,000.00);
B. When the commodity or service can be obtained from only one vendor;
C. The city manager may authorize the purchase of materials, supplies, equipment and services where an emergency is deemed to exist and it is determined that service involving the public health, safety or welfare would be interrupted if the normal procedure were followed. All emergency purchases, which would otherwise require formal bidding procedures, made pursuant to this section shall be submitted to the city council for ratification at the next regular council meeting after the purchase is authorized;
D. The city council may authorize the execution of contracts for personal services, for professional and consultant services, and for other, nonpublic projects and for contractual services without observing the bidding procedures provided herein where the amount of the contract exceeds the value set forth therein;
E. The city manager is authorized to enter into contracts for personal services, for professional and consulting services and for other contractual services without observing the bidding procedure provided in this chapter where the amount of the contract does not exceed the amount of seventy-five thousand dollars ($75,000.00); provided there exists an unencumbered appropriation in the fund account against which said expense is to be charged;
F. Any agreement involving acquisition of supplies, equipment or service entered into with another governmental entity;
G. When the city council finds that adherence to the procedures in this chapter would be inefficient, impractical and unnecessary;
H. The city council may authorize the execution of a lease or leases for office space for the city government without observing the bidding procedures provided herein irrespective of the term of the lease or leases or the amount of rent and other charges to be paid by the city under the lease or leases;
I. The competitive bidding provisions of this chapter shall not apply to purchases and contracts involving the acquisition of information technology supplies, equipment or services including, but not limited to, the acquisition of software and related services. Selection shall be on the basis of requirements and specific evaluation criteria established by the city which result in the best value to the city. Purchases and contracts pursuant to this subsection shall require approval from the city manager or his or her designee.
(Ord. 567-21 Exhibit A, 2021; Ord. 460 § 1 (part), 2011: Ord. 3 § 1 (part), 1991: prior code § 3.12.270)
Procedures, rules and regulations governing the solicitation, selection and award of proposals or bids for the furnishing of personal services or professional or consulting services or for other contractual services, the contracts for which may be awarded without observing the bidding procedures provided for in this chapter, shall be as set forth in the city’s purchasing procedures, as may be amended from time to time. Such procedures, rules and regulations shall have as one purpose the obtaining of contractual services of the highest quality together with cost effectiveness. Where the selection of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management services is involved, such procedures shall ensure services are engaged on the basis of demonstrated competence and qualifications for the types of services to be performed and at fair and reasonable prices to the city, in compliance with the requirements of Government Code Section 4526. Contracts for services over seventy-five thousand dollars ($75,000) shall be awarded by the city council.
(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.280)
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