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Except in cases of emergency, the purchasing agent shall not issue any purchase order for supplies or equipment or authorize the procurement of services unless there exists an unencumbered appropriation in the fund account against which said purchase is to be charged.
(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.090)
Appropriate personnel within each ordering department shall inspect supplies and equipment delivered to determine their conformance with the specifications set forth in the order. At his/her discretion, the purchasing agent shall have authority to require chemical and physical tests of samples submitted with bids and samples of deliveries, which are necessary to determine their quality and conformance with specifications.
(Ord. 567-21 Exhibit A, 2021; Ord. 460 § 1 (part), 2011: Ord. 3 § 1 (part), 1991: prior code § 3.12.100)
Except as otherwise provided in this chapter, public projects, as defined in Section 20161 of the California Public Contract Code, which exceed five thousand dollars ($5,000.00), shall be awarded to the lowest responsible bidder in compliance with the procedures and requirements of the Public Contract Code including, without limitation, requirements related to bid security, publication and content of bid notices, contract awards, etc. Except as otherwise provided in this chapter, public works contracts over seventy-five thousand dollars ($75,000.00) shall be awarded by the city council.
(Ord. 567-21 Exhibit A, 2021)
In addition to the labor and materials bond required by Civil Code Section 9550, et seq., a faithful performance bond shall be required for all public projects in excess of twenty-five thousand dollars ($25,000.00), unless waived by the city council, in an amount reasonably necessary to protect the best interests of the city. If bonds are required, the form and amount thereof shall be designated in the notice inviting bids.
(Ord. 567-21 Exhibit A, 2021)
Notwithstanding Section 3.08.080 of this code, the city council has adopted a resolution electing to make the city subject to the informal procedures set forth in the Uniform Public Construction Cost Accounting Act, Section 22000, et seq. of the California Public Contract Code (the “Act”), and has notified the State Controller of such election. As such, public project, as defined by the Act and in accordance with the limits listed in Section 22032 of the Public Contract Code, may be let to contract by informal procedures as set forth in Section 22032, et seq. of the Public Contract Code. When utilizing the alternative procedures authorized by this section for public projects as to which formal bidding procedures are not required, the provisions of Section 3.08.100 of this code shall be complied with.
(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.330)
The following provisions shall be complied with in selecting contractors to perform public projects pursuant to Section 22032 of the Public Contract Code and Section 3.08.090 of this code:
A. The city shall maintain a list of qualified contractors, identified according to categories of work, in accordance with Section 22034 of the Public Contract Code. The list shall be developed and maintained in accordance with criteria established for such lists by the California Uniform Construction Cost Accounting Commission ("Commission").
B. For projects eligible for informal bidding pursuant to subsection (b) of Section 22032 of the Public Contract Code, notices inviting informal bids may be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with subsection A above, and/or mailed, faxed, or emailed to all construction trade journals specified by the Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the purchasing agent, provided, however, if the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.
C. All mailings of notices to contractors and construction trade journals pursuant to subsection B shall be completed not less than ten calendar days before bids would be due pursuant to such notice.
D. Each notice inviting informal bids shall describe the project in general terms, state how to obtain more detailed information about the project, and specify the time and place for submission of bids.
E. The City Manager, or designee, is authorized to award contracts pursuant to subsection (a) of Section 22032 of the Public Contract Code.
(Ord. 567-21 Exhibit A, 2021; Ord. 460 § 1 (part), 2011: Ord. 3 § 1 (part), 1991: prior code § 3.12.340)
(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.110)
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