3.08.110 Bidding for supplies and equipment.

   Purchases of supplies and equipment shall be by bid procedures pursuant to Sections 3.08.120 through 3.08.270. Bidding may be dispensed with only under conditions stated in Sections 3.08.280 and 3.08.295.

(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.110)

3.08.120 Formal (sealed bid procedures).

   Except as otherwise provided in this chapter, purchases of supplies and equipment of an estimated value greater than seventy-five thousand dollars ($75,000.00) shall be awarded to the lowest responsible bidder pursuant to the formal bid procedure as hereinafter prescribed.

(Ord. 567-21 Exhibit A, 2021; Ord. 460 § 1 (part), 2011: Ord. 3 § 1 (part), 1991: prior code § 3.12.120)

3.08.130 Notice inviting formal bids.

   Notices inviting formal bids shall include a general description of the article or service desired, shall state where bid documents and specifications may be secured, and the time and place for opening bids.

(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.130)

3.08.140 Published notice for formal bids.

   Notices inviting formal bids shall be published at least ten days prior to the date of opening of the bids. Notices shall be published at least once in a newspaper of general circulation in the city.

(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.140)

3.08.150 Bulletin board or website notice.

   The purchasing agent shall advertise the pending formal purchases by posting a notice on the public bulletin board at the city offices and/or on the city website.

(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.160)

3.08.160 Bidder's security.

   When deemed necessary by the purchasing agent, formal bids shall be accompanied by security, either cash, cashier's check, certified check or surety bond, in a sum equal to ten percent of the total aggregate of the bid, and shall be designated in the notice inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit his or her bid security upon his or her refusal or failure to execute the contract within ten days after the notice of award of contract has been mailed, unless the city is solely responsible for the delay in executing the contract. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder who is willing to execute the contract, or may reject all bids and readvertise.

(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.170)

3.08.170 Other formal bond requirements.

   The purchasing agent shall have authority to require a faithful performance bond or other bonds in an amount reasonably necessary to protect the best interests of the city before entering into a contract other than a public project contract. If bonds are required, the form and amount thereof shall be designated in the notice inviting bids.

(Ord. 567-21 Exhibit A, 2021; Ord. 3 § 1 (part), 1991: prior code § 3.12.175)