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(A) Generally. The Planning Board (PB) shall consist of seven (7) regular members appointed by City Council.
(1) Members shall be residents of the City of Monroe and shall be appointed by City Council; one member may reside outside of the City but within the extraterritorial jurisdiction (ETJ).
(2) In addition to the forgoing regular members, one member of the Monroe Youth Council shall serve as an ex officio, non-voting, uncompensated member. The Monroe Youth Council shall select the Youth Council ex officio member at the time it elects officers annually.
(3) The chairperson shall receive seventy-five (75) dollars per meeting attended. All other members shall receive fifty (50) dollars per meeting attended.
(B) Member terms. Planning Board members shall be appointed for four-year staggered terms expiring on December 31st.
(1) Members may serve two consecutive terms.
(2) Any vacancy in the membership shall be filled for the unexpired term.
(3) Members may continue to serve until their successors have been appointed.
(‘84 Code, § 2-55) (Ord. passed 8-8-79; Am. Ord. passed 1-3-84; Am. Ord. O-1999-39, passed 8-3-99; Am. Ord. O-1999-54, passed 8-17-99; Am. Ord. O-2003-36, passed 6-17-03; Am. Ord. O-2004-19, passed 5-19-04; Am. Ord. O-2009-32, passed 11-3-09; Am. Ord. O-2011-23, passed 10-18-11; Am. Ord. O-2017-01, passed 1-3-17; Am. Ord. O-2022-34, passed 4-12-22)
(A) Generally. The Planning Board shall adopt rules for transaction of its business and shall keep a record of its members' attendance and of its resolutions, discussions, findings, and recommendations, which shall be a public record.
(B) Meetings. The Planning Board shall adopt a regular meeting schedule.
(1) The Planning Board may hold such special meetings as conduct of its business may require.
(2) All meetings shall be open to the public.
(3) The Planning Board shall keep minutes of its proceedings, showing the vote of each member upon every action or, if absent or failing to vote, indicate such fact.
(4) Unless otherwise provided by law, all records and minutes shall be public record.
(C) Quorum. No official business of the Planning Board may be conducted without a quorum present.
(D) Participating and voting. The concurring vote of a majority of the Board shall be required on all matters. A majority of the members shall be required to decide any other matter or to determine an appeal made in the nature of certiorari.
(1) For the purposes of this division, vacant positions on the Board and members who are disqualified from voting on a matter shall not be considered members of the Board for calculation of the requisite majority if there are no qualified alternates available to take the place of such members. Once a member is physically present at a Planning Board meeting, any subsequent failure to vote will be recorded as an affirmative vote unless the member has recused himself or herself, or been excused in accordance with the division below.
(2) Members shall not vote on any advisory or legislative decision regarding a development regulation where the outcome of the matter being considered is reasonably likely to have a direct, substantial, and readily identifiable financial impact on the member. An appointed board member shall not vote on any zoning amendment if the landowner of the property subject to are zoning petition or the applicant for a text amendment is a person with whom the member has a close familial, business, or other associational relationship. For purposes of this section, a "close familial relationship" means a spouse, parent, child, brother, sister, grandparent, or grandchild. The term includes the step, half, and in-law relationships. In addition, a member who was not present at the hearing at which evidence relevant to the matter at issue was taken shall not vote on the matter.
(3) Attendance. Any member of the Planning Board who misses more than three (3) consecutive regular meetings or more than half the regular meetings in a calendar year shall be subject to removal and replacement by the City Council.
(‘84 Code, § 2-55) (Ord. passed 8-8-79; Am. Ord. O-1999-39, passed 8-3-99; Am. Ord. O-2002- 58, passed 10-1-02; Am. Ord. O- 2003-36, passed 6-17-03; Am. Ord. O-2010-07, passed 5-4-10; Am. Ord. O-2021-05, passed 1-13-21; Am. Ord. O-2022-34, passed 4-12-22)
The following shall be the responsibility of the Planning Board:
(A) Generally. The Planning Board shall provide an advisory function, except where otherwise noted, to assist in making decisions pertaining to amendments to the comprehensive plan and this UDO, and applications for development approval.
(B) Prepare plans. The Planning Board shall prepare and recommend to the City Council, and from time to time amend and revise a recommended comprehensive and coordinated plan for the physical, social, and economic development of the area. It shall prepare and recommend to the City Council policies, ordinances, administrative procedures and other means for promotion of the orderly development along lines indicated in the comprehensive plan and advise it concerning proposed amendments of such ordinances.
(C) Zoning map amendment. The Planning Board shall review and recommend to City Council general and conditional district rezoning requests.
(D) UDO text amendment. The Planning Board shall review and recommend to City Council proposed UDO text amendments.
(E) Land use plans. The Planning Board shall review and recommend to City Council proposed land use plans and amendments.
(F) Planned development. The Planning Board shall review and recommend to City Council proposed planned developments.
(G) Other duties. The Planning Board may perform any other duties that may lawfully be assigned to it.
(Ord. passed 8-8-79; Am. Ord. O-1999-39, passed 8-3-99; Am. Ord. O-2022-34, passed 4-12-22)
AIRPORT COMMISSION
The Airport Commission shall consist of seven (7) members, three (3) of which are not required to be residents of the City of Monroe. Members are to be appointed by the City Council. The Mayor and City Manager shall serve as ex officio members without a vote.
('84 Code, § 2-68) (Am. Ord. O-2002-58, passed 10-1-02; Am. Ord. O-2003-36, passed 6-17-03; Am. Ord. O-2006-01, passed 1-3-06)
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