(A) Generally. The Planning Board shall adopt rules for transaction of its business and shall keep a record of its members' attendance and of its resolutions, discussions, findings, and recommendations, which shall be a public record.
(B) Meetings. The Planning Board shall adopt a regular meeting schedule.
(1) The Planning Board may hold such special meetings as conduct of its business may require.
(2) All meetings shall be open to the public.
(3) The Planning Board shall keep minutes of its proceedings, showing the vote of each member upon every action or, if absent or failing to vote, indicate such fact.
(4) Unless otherwise provided by law, all records and minutes shall be public record.
(C) Quorum. No official business of the Planning Board may be conducted without a quorum present.
(D) Participating and voting. The concurring vote of a majority of the Board shall be required on all matters. A majority of the members shall be required to decide any other matter or to determine an appeal made in the nature of certiorari.
(1) For the purposes of this division, vacant positions on the Board and members who are disqualified from voting on a matter shall not be considered members of the Board for calculation of the requisite majority if there are no qualified alternates available to take the place of such members. Once a member is physically present at a Planning Board meeting, any subsequent failure to vote will be recorded as an affirmative vote unless the member has recused himself or herself, or been excused in accordance with the division below.
(2) Members shall not vote on any advisory or legislative decision regarding a development regulation where the outcome of the matter being considered is reasonably likely to have a direct, substantial, and readily identifiable financial impact on the member. An appointed board member shall not vote on any zoning amendment if the landowner of the property subject to are zoning petition or the applicant for a text amendment is a person with whom the member has a close familial, business, or other associational relationship. For purposes of this section, a "close familial relationship" means a spouse, parent, child, brother, sister, grandparent, or grandchild. The term includes the step, half, and in-law relationships. In addition, a member who was not present at the hearing at which evidence relevant to the matter at issue was taken shall not vote on the matter.
(3) Attendance. Any member of the Planning Board who misses more than three (3) consecutive regular meetings or more than half the regular meetings in a calendar year shall be subject to removal and replacement by the City Council.
(‘84 Code, § 2-55) (Ord. passed 8-8-79; Am. Ord. O-1999-39, passed 8-3-99; Am. Ord. O-2002- 58, passed 10-1-02; Am. Ord. O- 2003-36, passed 6-17-03; Am. Ord. O-2010-07, passed 5-4-10; Am. Ord. O-2021-05, passed 1-13-21; Am. Ord. O-2022-34, passed 4-12-22)