(a) Agent for collection. The Town Finance Department may serve as the town's agent for collecting invoices and billing the responsible party for cost . Agencies of the town and organizations responding to a hazardous materials incident at the request of the town will be eligible to submit bills. A third-party cost recovery collection service may be utilized by the town.
(b) Submission of invoices. Invoices identifying eligible costs under this chapter shall be submitted to the Finance Department within 30 days after the cost was incurred or identified. Submitted invoices should include sufficient documentation for cost reimbursement (i.e., copies of time sheets for specific personnel. copies of bills for materials, equipment and supplies procured or used, etc.). Accepting invoices from agencies outside the town shall not incur liability to the town to pay costs from such agencies until payment is received by the town from the responsible party.
(c) Method or payment. The Finance Department shall submit one or a series of consolidated invoices to the responsible party identifying agencies, agent or municipalities and their specific cost of reimbursements. The responsible party shall issue a certified check to each eligible agency, agent or municipalities requesting cost recovery for the amount incurred, within 60 days of receiving a consolidated invoice.
(Ord. 2021-05, adopted 11-17-21)