(a) A person seeking the issuance of a Special Event Permit shall file an application with the Town Manager on forms provided by the town. An application for a special event permit shall be filed with the Town Manager or his authorized designee not less than 15 days or more than 90 days before the date on which it is proposed to conduct the special event. An application for a special event permit shall include the following information:
(1) The name, date of birth, address and telephone number of the person seeking to conduct such special event;
(2) The purpose of the special event;
(3) If the special event is proposed to be conducted for, on behalf of or by an organization, the name, address and telephone number of the headquarters of the organization and of the authorized and responsible heads of such organization;
(4) The ultimate use of net proceeds from the special event;
(5) The name, address and telephone number of the person who will be responsible for conducting the special event;
(6) The dates when the special event is to be conducted, and the hours of such event and location;
(7) The estimated number of participants or those otherwise attending, and the estimated number of vehicles participating or parking near the event. If the event is a parade, the estimated number of units in each category, such as band, marching units, floats, cars and the like;
(8) The number, type, and location and provisions for toilet facilities during the event;
(9) A statement describing what portion of any street will be occupied by the event;
(10) Whether any music will be provided, the hours of duration and location of such bands or loudspeakers, along with the numbers and types of such amplifiers or other such devices;
(11) Location of assembly and disband areas for event and proposed time of assembly and disband;
(12) Provisions for cleanup after conclusion of the special event;
(13) Provisions, if any, for security, traffic control and crowd control;
(14) Intent to have food and drinks and whether or not such food or drinks will be sold or otherwise dispersed; who will be supplying such food or drinks and who will receive the funds obtained from the sale of such food and drinks;
(15) What provisions have been made for any needed electric power; and
(16) Whether admission fees will be charged or prizes given and the dollar amounts involved.
(b) Prior to approval or denial, the Town Manager shall submit the application to the Town Parks Board for its recommendations.
(Ord. 87-18, passed 12-8-87)