Sec. 12.22. Transferred Documents.

   (a)   In the instance in which a requested record has been temporarily transferred from the office of the primary custodian to the subcustody of another office in the City, the requester shall be notified of its whereabouts, and the record shall be open to inspection to the public at the subcustody office in the same manner and to the same extent to which it would have been open in the office of primary custody. However, in each instance in which a record that is in subcustody is requested by the public, the subcustodian shall clear with the primary except in those instances where prior automatic approval has been granted by the primary custodian.

SECTION HISTORY

Added by Ord. No. 144,409, Eff. 3-22-73.

Sec. 12.23. Facilities.

   Each department shall have a suitable location where the public may inspect records or microfilm copies of records during normal business hours.

SECTION HISTORY

Added by Ord. No. 144,409, Eff. 3-22-73.

Sec. 12.24. Jurisdiction of Original Records.

   The original records shall not leave the custody of the office concerned when being used by a member of the public.

SECTION HISTORY

Added by 144,409, Eff. 3-22-73.

Sec. 12.25. Form of Records Provided.

   Records shall be made available in their original form or by a true and correct copy thereof. Audio, photographic and computer data, or any other such records, shall be provided in a form determined by the department and shall be a true, correct and complete reproduction thereof. Any reasonable segregable portion of a record shall be provided after deletion of portions which are deemed exempt under Sec. 12.21 or under any other provision of law.

SECTION HISTORY

Added by Ord. No. 158,139*, Eff. 8-21-83.

* “Freedom of Information Ordinance of 1983.”

Sec. 12.26. Review by Head of Department.

   Upon the written request of any person seeking to inspect any public records whose request for such inspection has been denied by a department, the head of that department shall review the request for inspection and the denial and the grounds therefor and shall make its own decision at to whether or not such inspection will be granted. Written notice of the decision by the head of the department shall be provided to the person seeking to inspect the records within thirty (30) days after receipt of the written request. Nothing contained herein shall be construed to require the Department head to specify the exemption used to withhold any or all of the requested records or portions of records.

SECTION HISTORY

Added by Ord. No. 158,139*, Eff. 8-21-83.

* “Freedom of Information Ordinance of 1983.”

Sec. 12.27. Enforcement Procedures.

   The procedures to enforce the right to inspect or to receive a copy of any public record shall be those specified in Cal. Gov. Code §§ 6258 and 6259.

SECTION HISTORY

Added by Ord. No. 158,139*, Eff. 8-21-83.

* “Freedom of Information Ordinance of 1983.”

ARTICLE 3 COPIES OF PUBLIC RECORDS

Section

12.30   Entitlement to Copies.

12.31   Request for Copies.

12.32   Requests by Mail, Telephone, Fax and Computer Link.

12.33   Computer, Magnetic and Photograph Data.

Sec. 12.30. Entitlement to Copies.

   Any person may receive a copy of an identifiable public record, unless it is not subject to disclosure. Upon request, an exact copy shall be provided unless impracticable to do so. Computer data shall be provided in a form determined by the custodian thereof.

SECTION HISTORY

Added by Ord. No. 143,509, Eff. 7-29-72.