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(a) Except as set forth in Subsection (d), below, effective February 28, 2021, each full-time, non-represented employee, in addition to all other compensatory time, shall receive 40 hours per calendar year as Personal Leave. Personal Leave is defined as leave for any event requiring an employee’s immediate attention. Personal Leave shall only be taken in the calendar year in which it is credited and, if not taken, such time shall be deemed waived and lost. Personal Leave shall be taken in no less than one-hour increments. No employee shall be entitled to Personal Leave until the employee has completed six (6) months of City service (180 calendar days from the date of hire). Under no circumstances shall such time be compensated in cash upon separating from City service, retirement, or transfer from a non-represented position to a position represented by a bargaining unit, or for any other reason. From March 24, 2024 through December 31, 2028 only, this subsection shall be superseded by the provisions in Subsection (d), below.
(b) Effective February 28, 2021, for calendar year 2021 only, each part-time, non-represented employee, as defined by Section 4.110(a) and (b) of this Code, in addition to all other compensatory time, shall receive Personal Leave as listed below. All other terms and conditions as provided for full-time employees in Subsection (a) above are applicable.
1. Half-time - Civil Service: 20 hours
2. Half-time - Civil Service Exempt: 10 hours
3. Intermittent - Civil Service or Civil Service Exempt: 5 hours
(c) Except as set forth in Subsection (d), below, effective calendar year 2022, each part-time, non-represented employee, as defined by Section 4.110(a) and (b) of this Code, in addition to all other compensatory time, shall accrue Personal Leave on the basis of the total number of hours worked in the prior calendar year in relationship to the total number of hours required for full-time employment, not to exceed 40 hours in a calendar year. All other terms and conditions as provided for full-time employees in Subsection (a) above are applicable. From March 24, 2024 through December 31, 2028 only, this subsection shall be superseded by the provisions in Subsection (d), below.
(d) The City hereby implements a Personal Leave and Hourly Unspecified Holiday Time pilot program, which shall be in effect from March 24, 2024 through December 31, 2028, inclusive. Hourly Unspecified Holiday Time may be taken in one-hour increments and is available to employees who are eligible for Personal Leave. Hourly Unspecified Holiday Time shall only be taken in the calendar year in which it is credited and, if not taken, such time shall be deemed waived and lost.
1. Personal Leave and Hourly Unspecified Holiday Time for Calendar Year 2024. Any unused Personal Leave time credited to an employee in calendar year 2024, as provided in Subsection (a) above, shall be treated as follows:
A. Full-Time Employees.
(1) Effective March 24, 2024, a maximum of 24 unused hours of the 40 hours of Personal Leave provided under Subsection (a) above, shall remain as Personal Leave.
(2) Effective March 24, 2024, any remaining unused hours in excess of the 24 hours provided in Subparagraph (1) above shall be converted to Hourly Unspecified Holiday Time (maximum of 16 hours).
(3) Employees on active payroll status as of December 31, 2024, who have any unused balance of Personal Leave hours (maximum of 24 hours) as provided in Subparagraph (1) above shall be compensated by cash payment at 100% of the employee’s salary rate as of December 31, 2024. The payment shall be issued as soon as practicable after the end of calendar year 2024.
B. Part-Time Employees - Half Time and Intermittent.
(1) Effective March 24, 2024, a maximum of 60% of any remaining unused hours in an employee’s Personal Leave bank shall remain as Personal Leave time.
(2) Effective March 24, 2024, any remaining unused hours in excess of 60% of the hours provided in Subparagraph (1) above shall be converted to Hourly Unspecified Holiday Time.
(3) Employees on active payroll as of December 31, 2024, who have any unused balance of hours as provided in Subparagraph (1) above, shall be compensated by cash payment at the employee’s salary rate as of December 31, 2024. The payment shall be issued as soon as practicable after the end of calendar year 2024.
2. Personal Leave and Hourly Unspecified Holiday Time for Calendar Years 2025, 2026, 2027, and 2028.
A. Full-Time Employees.
(1) On January 1 of calendar years 2025, 2026, 2027, and 2028, each full-time employee shall, in addition to all other compensatory time, receive 24 hours of Personal Leave.
(2) On January 1 of calendar years 2025, 2026, 2027, and 2028, each full-time employee shall, in addition to all other compensatory time, receive 16 hours of Hourly Unspecified Holiday Time.
(3) Employees on active payroll status as of December 31 of calendar years 2025, 2026, 2027, and 2028 who have any unused balance of hours as provided in Subparagraph (1) above, shall be compensated by cash payment at the employee’s salary rate as of December 31, of each calendar year. The payment shall be issued as soon as practicable after the end of each calendar year.
B. Part-Time Employees - Half Time and Intermittent.
(1) On January 1 of calendar years 2025, 2026, 2027, and 2028, each part-time employee shall, in addition to all other compensatory time, receive up to 24 hours of Personal Leave time based on a proration of 0.0192 hours for each hour worked during the prior calendar year.
(2) On January 1 of calendar years 2025, 2026, 2027, and 2028, each part-time employee shall, in addition to all other compensatory time, receive up to 16 hours of Hourly Unspecified Holiday Time based on a proration of 0.0192 hours for each hour worked during the prior calendar year.
(3) Employees on active payroll status as of December 31 of calendar years 2025, 2026, 2027, and 2028, who have any unused balance of hours as provided in Subparagraph (1) above, shall be compensated by cash payment at the employee’s salary rate as of December 31 of each calendar year. The payment shall be issued as soon as practicable after the end of each calendar year.
The Personal Leave and Hourly Unspecified Holiday Time pilot program shall expire at the end of December 31, 2028.
SECTION HISTORY
Added by Ord. No. 186,954, Eff. 4-26-21.
Amended by: Ord. No. 188,284, Eff. 6-28-24.
(a) Requests for creation of new or additional positions shall be directed in triplicate by the appointing authority to the City Council. Such requests shall describe the position or positions desired, including the duties, responsibilities and pay range considered appropriate; and shall fully justify the necessity therefor.
(b) Such request shall be filed with the City Clerk and shall thereupon automatically stand referred to the Personnel Committee of the City Council. Upon such filing, the Clerk shall transmit the request to the Director of the Office of Administrative and Research Services and a copy thereof to the General Manager of the Personnel Department. The Director of the Office of Administrative and Research Services shall make a report and recommendation thereon to the Personnel Committee for the guidance of the Council, such recommendation to include, but not be limited to, the findings of the Director of the Office of Administrative and Research Services as to the necessity for such position or positions. Whenever the report of the Director of the Office of Administrative and Research Services recommends the creation of any new or additional position in the classified civil service, the Director shall transmit to the City Council concurrently with the Director’s report a report from the General Manager of the Personnel Department to the City Council indicating what changes, if any, in the classification plan will be required and what recommendations with reference thereto the said General Manager proposes to make to the Board of Civil Service Commissioners in case such recommended position or positions are created.
SECTION HISTORY
Based on Ord. No. 89,100.
Amended by: Ord. No. 90,377; Subsec. (a), (b), Ord. No. 148,663, Eff. 7-12-76, Oper. 7-4-76; Ord. No. 150,582, Eff. 3-24-78, Oper. 4-1-78; Subsec. (b), Ord. No. 164,741, Eff. 5-27-89, Oper. 7-1-89; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00.
No positions vacated by the retirement, death, resignation, discharge, transfer or any other means, of any person employed in any of the classifications enacted by this Code, shall be filled unless specific authorization therefor is first granted by the City Council. All requests for such authorization shall be made directly to the City Council.
The Board of Civil Service Commissioners shall not certify or approve the name of any successor to fill such vacancy nor shall the City Controller approve any payroll which contains the name of any employee whose appointment does not conform to the provisions of this section.
The provisions of this section shall not apply to any officers of the City as defined by the Charter.
SECTION HISTORY
Based on Ord. No. 89,100.
Amended by: Ord. No. 96,925.
Whenever requested by the appointing authority of any department, or upon its own motion, the Council by order or resolution may grant authority for:
(a) The employment of personnel in cases where no department personnel authority exists provided that the class of position in which such employment is to be made is contained in Schedule “A”; provided, however, that any such order or resolution may, by its terms be made to take effect at the beginning of the next ensuing fiscal year from its adoption, but in no event shall such order or resolution be effective for any purpose beyond the end of this said ensuing fiscal year.
(b) The filling of any position in conformity with the provisions of any department personnel ordinance or any amendment thereto pending the effective date of such ordinance or amendment, provided that such position is included in one of the classes of positions contained in Schedule “A”.
Such employment authorization shall, before it becomes effective, be presented to the Mayor for the Mayor’s approval and the Mayor’s signature if the Mayor approves it; if not, the Mayor shall endorse thereon the date of presentation to the Mayor, and return it to the Council with the Mayor’s objections in writing. The Council, at its first meeting after the return of such employment authorization and objections, shall proceed to reconsider its adoption. Upon such reconsideration it shall in all cases require the votes of two-thirds of the whole Council to pass such employment authorization over the veto of the Mayor. If any such employment authorization shall not be returned to the Council by the Mayor with the Mayor’s objections in writing within ten (10) days after it shall have been presented to the Mayor, it shall become effective and be valid as if the Mayor had approved and signed it.
SECTION HISTORY
Based on Ord. No. 89,100.
Amended by: Ord. No. 99,929.
All salaries and wages herein provided shall be paid bi-weekly unless otherwise provided by ordinance; provided that employees who may be hired on occasional or emergency work shall be entitled to receive their salaries or wages on the completion of the work for which they were hired.
The monthly equivalent of the bi-weekly rate shall be computed by dividing the biweekly rate by eighty (80) and multiplying the quotient thus obtained by one hundred and seventy-four (174).
The bi-weekly rate for annual rates fixed in Schedule “A’‘ of this Chapter shall be computed by dividing the prescribed annual rate by two thousand and eighty-eight (2,088) and multiplying the quotient thus obtained by eighty (80).
SECTION HISTORY
Based on Ord. No. 89,100.
Amended by: Ord. No. 107,434; Ord. No. 140,559, Eff. 6-19-70, Oper. 7-1-70; Ord. No. 140,865, Eff. 9-8-70.
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