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The records and supplies of election when received by the City Clerk shall be retained and disposed of as set forth in this Chapter and in accordance with State Law.
(a) The City Clerk shall preserve all Rosters of Registered Voters or combined Rosters of Registered Voters and Indices of Registered Voters, if applicable, until five years after the date of the election, after which they may be destroyed.
(b) In lieu of preserving the original Roster of Registered Voters, the City Clerk may, by filming or other suitable method, record the original Roster of Registered Voters and destroy the Roster of Registered Voters following the next subsequent general election.
(a) The City Clerk shall preserve the following ballots and related materials for a period of six months after the date of the election: voted polling place ballots, voted Vote-By-Mail Ballots, Vote-By-Mail Ballot Return Envelope, spoiled ballots, canceled ballots, unused Vote-By-Mail Ballots surrendered by voters pursuant to Section 1020, ballot receipts, tally sheets, copies of the Index of Registered Voters used as the voting record, challenge lists, and assisted voters lists.
(b) If a contest is not commenced within the six-month period, or if a criminal prosecution involving fraudulent use, marking or falsification of ballots or forgery of Vote-By-Mail voters’ signatures is not commenced within the six-month period, either of which may involve the vote of the precinct from which voted ballots were received, or the City Clerk has received a written request from the U.S. Attorney, Attorney General, District Attorney, City Attorney, a Grand Jury, the Secretary of State, the Fair Political Practices Commission, the City Ethics Commission or the City Council that ballots be preserved for use in a pending or ongoing investigation into election irregularities, or in a pending or ongoing investigation into violation of the Political Reform Act of 1974 or City law, the City Clerk may have the materials destroyed or recycled.
The City Clerk shall preserve the following records reflecting appointment of precinct officials for a period of six months after the date of the election: written oaths or declarations of Precinct Board Member oaths, if any are required; applications of Precinct Board Members and notifications appointing Precinct Board Members and designating the polling places as specified in Chapter VIII herein.