A. Name of committee. The Lewisville Public Safety Advisory Committee referred to herein as the Committee.
B. Type of committee. The Committee shall be advisory to the Town Council.
C. Mission statement. The Committee shall examine ideas, and report on methods and concepts to improve citizens' safety and well-being of our community.
D. Department funding. The Committee shall coordinate an annual budget for the Public Safety Department with the Town Manager by February 28 for approval by Town Council. Expenditures must follow the Town's financial procedures.
E. Membership.
1. The Committee shall consist of an appropriate number of members, each serving without compensation.
2. Citizens wishing to serve on the Committee shall submit a letter of request and application form to the Town Clerk requesting appointment. The Town Clerk will forward to Council for action.
3. Persons desiring membership to the Committee who do not reside within the corporate limits of the town may request appointment; however, he or she would be appointed as an ex-officio member and will not have voting privileges.
F. Terms of appointment.
1. Appointments shall be for 2 years expiring on March 31, following municipal elections.
a. In 2006, Council determined that the terms should commence on April 1 and end on March 31 rather than November 30, and extended all terms of then serving members from the date their terms would have expired to the next occurring March 31.
b. Terms in effect as of the date of adoption of this section shall be extended to the next occurring March 31.
2. Committee members shall be appointed by the Town Council, each to serve a 2- year term renewable without limitation to the number of consecutive terms.
3. The Committee shall have a meetings attendance policy such that members failing to attend 3 consecutive regular Committee meetings, without notification to the Chair or Town Clerk, shall have their membership subject to review and possible replacement.
4. Members who wish to resign their appointment shall submit their resignation to the Town Clerk who shall provide it to the Town Council for acceptance.
G. Committee structure.
1. Chair. The Committee membership shall select from among themselves a Chair.
a. The Chair shall serve for 2 years.
b. The Chair shall be selected at the next scheduled Committee meeting after April 1 following the March Council meeting that follows municipal elections or, based on the Committee's meeting schedule, the first scheduled meeting following the appointments made at the March Council meeting, whichever comes first.
2. Vice-Chair. The Committee membership shall select from among themselves a Vice-Chair.
a. The Vice-Chair shall serve for 2 years.
b. The Vice-Chair shall be selected at the next scheduled committee meeting after April 1 following the March Council meeting that follows municipal elections or, based on the Committee's meeting schedule, the first scheduled meeting following the appointments made at the March Council meeting, whichever comes first.
H. Ex-officio membership. Persons occupying the following positions shall, by appointment to the position, serve in an ex-officio capacity on the Public Safety Advisory Committee:
1. Community Policing Deputy.
2. Fire Chief, Lewisville Volunteer Fire Department.
3. Fire Chief, Vienna Volunteer Fire Department.
4. Public Works Director or Designee.
5. Town Manager or Designee.
I. Meetings.
1. The Committee shall establish its own regular meeting schedule.
2. The Committee shall be required to meet at least 6 times annually.
3. All Committee meetings are subject to the North Carolina Open Meetings Statutes.
4. The Committee meetings schedule shall be provided to the Town Clerk who shall make all the necessary announcements and postings.
5. Minutes of all meetings shall be maintained in accordance with the Public Records laws and regulations with approved Committee meeting minutes submitted to the Town Clerk for the appropriate filing, posting and distribution to Council.
6. Fifty percent of members, one of which must be the Chair or Vice-Chair, constitute a quorum.
J. Meeting notices. The Chair shall coordinate and request the Town Clerk to announce meetings of the Lewisville Public Safety Advisory Committee.
K. Reports. The Committee Chair shall submit an annual report of its activities and other important matters to the Town Council upon request.
L. Requests. All official requests should be in writing from the Committee Chair and must be presented to the Town Manager.
(Am. Res. 2006028, passed 06-08-2006; Am. Res. 2008052, passed 10-09-2008; Am. Res. 2013008, passed 03-14-2013; Am. Res. 2014054, passed 10-09-2014; Am. Ord. 2015022, passed 2-02-2015; Am. Ord. 2018016, passed 3-8-2018)