A. General policy statement. The town desires that community recreational facilities be used for the benefit of its residents, the enjoyment of family-oriented activities, and the enrichment of the town’s culture.
B. Basic policy. In order to establish authorization and fees for use of this public facility, the Town Council directs the Town Manager to maintain standard policies and procedures designed to accommodate fair consideration of all requests for use of the facility.
C. Non-discrimination policy. These facilities are available to all persons without discrimination on the basis of race, national origin, sex, religion, age, or disability.
D. Jack Warren Park rules.
1. Possession of controlled substances is strictly forbidden and consumption of all alcoholic beverages is strictly prohibited unless any required ABC permit has been obtained and prior authorization received from the town. A copy of the ABC permit must be provided to the town at least 30 days prior to the date of rental. The requirements of all ABC rules and regulations and state laws regarding possession and distribution of alcoholic beverages must be met. See the town's Alcohol Beverage Policy.
2. Parents and supervising adults are responsible for the activities and safety of the children they bring to the park. The town assumes no supervisory responsibility for children at the park.
3. Offensive behavior or excessive noise that is a nuisance to other users in the facility or surrounding neighbors is prohibited.
4. Park patrons will be responsible for properly disposing of their trash and recyclables.
5. Vehicles are restricted to parking lot and roadway.
6. Fees may not be charged to enter the facility.
7. Solicitation of other patrons is prohibited.
8. Users are expected to be aware of and to obey all other appropriate and applicable laws concerning public conduct and safety during their use of Jack Warren Park.
9. Park operating hours are dawn to dusk.
10. Fires (except in the town provided grill), pyrotechnic devices, and sparklers are prohibited.
11. Bicycles and scooters (non-motorized) are allowed in the park.
12. Pets are NOT allowed in Jack Warren Park, except service animals. Horses and livestock are not permitted in the park.
13. Camping is not allowed.
14. a. Music that disturbs neighboring property owners and/or residents is prohibited.
b. All music must end at 10:00 p.m.
15. Smoking is prohibited on Jack Warren Park property.
E. Enforcement of violation. Violation of park rules or abuse of property will result in expulsion with denial of future use and reservation privileges and assessments of costs to clean and repair. Rules and regulations are subject to the interpretation of and enforcement by designated town officials and the Forsyth County Sheriff’s Department. Appeals may be brought before the Lewisville Parks, Recreation and Cultural Development Board. Appeals will be accepted up to 30 days following the event, must be in writing and must be submitted to the Town Clerk.
F. Signage and decorations.
1. Use of public property for signage is prohibited.
2. Decorations in the park are prohibited unless free standing. No decorations are to be attached to park facilities.
G. Pavilion rules. The pavilion is the covered structure located in the center of the park and does not include any authorized tents that may be placed around the pavilion. Reservations guarantee the use of the pavilion only. They do not guarantee the use of surrounding fields. The park itself is open to the public and may not be reserved by any particular group.
1. Generally. Users must obey all Jack Warren Park rules.
2. User fees. Fees for renting the pavilion are set annually in the budget. Fees are required upon rental application submission. If the pavilion requires janitorial service or repair work attributable to the user’s abuse the cleaning deposit will be forfeited. If damage exceeds the deposit, additional costs will be incurred by the renter/user.
3. User fee exemptions. Nonprofit organizations and government organizations are exempted from the payment of user fees and deposits. Cleaning and damage fees are not exempt. If the facility is left unclean or damaged, the organization will be assessed a cost. For additional information on the requirements for exemption from user fees and deposits, refer to §§ 16-14 and 16-16 D.3. for Parks, Recreation and Cultural Development Operation Policies for Staff: Property, Facility Use and Event Policies.
4. Contracts. All users of the pavilion are required to execute the town’s standard rental application/agreement prior to their use of the pavilion. The agreement includes an indemnity holding the town harmless from any and all liability caused by the user’s negligence during their use of the facility. Some groups may be required to provide proof of liability insurance as determined, on a case by case basis, by the Town Manager or designee. No sub-contracting is allowed.
5. Priority of use. The Town of Lewisville will have the first opportunity, at the beginning of each fiscal/calendar year, to reserve the pavilion for its programs. Residents and other user groups can reserve the facility, based on availability, on a first come, first served basis. The town reserves the right to suspend usage for maintenance.
6. Reservations. Those desiring use of the pavilion must fill out a rental application and submit it, with appropriate fees, to an official at Town Hall. Reservation dates and times may be changed prior to the event, subject to availability. Refunds will be given according to the Cancellation Policy. Exempt organizations and paid reservations have priority over non-reserved use.
a. If reservations are made by an organization, all fees must be paid by the organization and a responsible party named. Refunds will be refunded to the organization.
b. If reservations are made by an individual, all fees must be paid by that individual and that individual is the responsible party. Refunds will be refunded to that individual.
c. Events open to the public shall not be scheduled at Jack Warren Park.
7. Equipment. The Town of Lewisville does not provide any equipment for park use except the grill and picnic tables.
8. Plastic ties; tape. Plastic ties or tape are NOT be used on pavilion posts.
9. Grills.
a. No grills are allowed except the grill installed by the town.
b. Dispose of coals in the container provided.
H. Cancellation policy.
30 days prior to event | Full refund (including cleaning deposit) |
15 days to 29 days prior | |
Resident | 50% of base rental fee |
Non-resident | Forfeit surcharge |
14 days or less prior | Forfeit all fees paid |
I. Commercial use policy. Renters/users to conduct commercial use is prohibited.
(Ord. 2009012, passed 05-14-2009; Am. Res. 2010052, passed 10-14-2010; Am. Ord. 2015011, passed 02-12-2015; Am. Ord. 2016013, passed 04-14-2016; Am. Ord. 2021051, passed 09-09-2021)
Penalty, see § 1-8
Cross-reference:
Facility use exemption policy, see § 16-14