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(A) The County Judge/Executive shall nominate qualified persons to serve on boards and commissions. Such appointments may be placed on the agenda of any regular or special meeting of the Fiscal Court. If state law requires approval by the Fiscal Court of the nomination, the Fiscal Court shall act on such nomination within 60 days. If the Fiscal Court does not act on the nomination within the 60- day time period, said nomination will be deemed rejected by the Fiscal Court. A majority of the Fiscal Court members present at a meeting shall vote in favor of the nomination in order for it to be approved.
(B) The Fiscal Court may require the nominee to appear at a public hearing for the purpose of questioning about matters related to the position for which he or she has been nominated. The nominee will be notified by mail if this is the Court’s intention. The Fiscal Court shall provide the nominee with an opportunity to make a statement concerning his or her nomination and qualifications.
(C) No person shall be selected as a member of a board or commission if that person holds or is employed in a position that is incompatible with the one for which he or she is nominated.
(D) In the event the Fiscal Court rejects the nominee, the County Judge/Executive shall submit additional nominations, not to exceed ten for any one position; and, if Fiscal Court rejects all ten, the County Judge/Executive shall appoint a person to serve on a temporary basis, not to exceed one year.
(E) When state law does not require Fiscal Court approval of an appointment, the County Judge/Executive shall make that appointment. Within 30 days of making the appointment, the County Judge/Executive shall notify the Fiscal Court in writing of the appointment. The notice may be filed with the County Clerk.
(F) Before any board or commission member may be dismissed, that person shall be presented, in writing, a list of reasons setting forth the basis for the dismissal. The notice shall be delivered via registered mail to the last known address of the individual being dismissed. The County Judge/Executive shall conduct a termination conference no sooner than ten, and no later than 21, days after receipt of the reason for dismissal. At the conference, the person being dismissed will have the opportunity to respond, to be represented by counsel and to call witnesses. The County Judge/Executive shall issue a written opinion, which shall contain the findings of fact and his or her determination, and shall cause a copy of it to be provided contemporaneously to members of the Fiscal Court.
(Ord. 4-2014, passed 7-31-2014, § 1.3)
(A) The County Judge/Executive shall submit to the Fiscal Court a written plan, which describes the service and functions to be performed by each department, agency, commission or special district both current and proposed.
(B) The plan shall include an organizational chart showing the relationship of each department, agency, commission or special district to others and the lines of authority. The chart shall be maintained in current condition and shall be available for public viewing and inspection during normal office hours.
(C) The reorganization plan shall be submitted to the Fiscal Court for approval and available for public review at least 15 days prior to its effective date.
(Ord. 4-2014, passed 7-31-2014, § 1.4)
(A) All county administrative agencies and public authorities subject to the Fiscal Court by law shall submit monthly a list to the County Judge/Executive of any citizen complaints during the preceding month and include steps taken to correct the situation. The County Judge/Executive may request such reports be filed more often.
(B) Each administrative agency and public authority authorized and established by the county shall submit an annual report to the County Judge/Executive within 75 days after the close of each fiscal year. The report must include at a minimum:
(1) A descriptive narrative of the functions and activities of the authority; and
(2) Those items required by KRS 65A.20 in full with each report, with evidence of filing with the County Clerk’s office by July 1 each year.
(C) Each administrative agency and public authority shall file a copy of its annual budget and audit with the County Judge/Executive as required by KRS 65A.20.
(D) All meetings of the boards, commissions, public authorities and special districts shall be open to the public, unless exempt by KRS 61.810. A record of the proceedings of each meeting shall be maintained in the form of minutes and be available for public inspection.
(E) The County Judge/Executive may make a verbal report with recommendation to the Fiscal Court at the next meeting following the receipt of any of the above-required reports. Prior to the Court meeting described herein, the report shall be made available to the Fiscal Court for review.
(Ord. 4-2014, passed 7-31-2014, § 1.5)
As used herein for purposes of grievance hearings, the Executive Committee of the County Fiscal Court shall consist of three magistrates and the Chair of the County Ethics Committee. The magistrates shall serve as follows: magistrates from Districts 1, 3 and 5 shall serve during the first two years of their elected term, beginning January 1 of their term; magistrates from Districts 2, 4 and 6 shall serve the second two years of their elected term, beginning January 1 of the third year of their terms. In the event of a vacancy, upon appointment, the successor magistrate shall fulfill the remainder of the two-year term. A quorum shall consist of three members of the Committee.
(Ord. 4-2014, passed 7-31-2014, § 1.6)
FINANCIAL MANAGEMENT
(A) County Judge/Executive responsibilities.
(1) The County Judge/Executive shall prepare a proposed budget for review and adoption by the Fiscal Court as provided in KRS 68.240, as well as any rules and regulations prescribed by the state’s Local Finance Officer.
(2) On or before April 1 of each year, every county agency, department, public authority and county office that receives county funds shall submit to the County Judge/Executive a written budget request showing the amount of funds requested and brief explanation of need.
(3) On or before April 1 of each year, the County Judge/Executive, County Treasurer and jailer shall prepare and submit a jail budget to the Fiscal Court, as required by KRS 441.215.
(4) The County Judge/Executive shall submit the complete proposed budget in ordinance form for a first reading before the Fiscal Court no later than May 1 of each year.
(5) The County Judge/Executive shall cause a copy of the proposed budget to be posted in a conspicuous place in the Fiscal Court Building and the County Courthouse near the front door ten days before final adoption and shall contemporaneously publish the proposed budget on the county website.
(6) The County Judge/Executive shall advertise the notice of adoption of the budget ordinance in the local newspaper of general circulation in the county and on the county website at least seven, but not more than 21, days before final adoption by the Fiscal Court.
(7) The County Judge/Executive shall publish a summary of the budget ordinance in a newspaper of general circulation in the county and on the county website at least ten days before final adoption by the Fiscal Court. Note: this and the proceeding notice may be advertised together, so long as the time requirements are correct.
(8) The County Judge/Executive shall certify to the state’s Local Finance Officer a copy of the original budget ordinance as approved by his or her office within 15 days of adoption, indicating clearly all changes made by Fiscal Court.
(9) Following action by Fiscal Court, but not later than June 10, the County Judge/Executive shall submit two copies of the budget to the state’s Local Finance Officer for approval as to form and classification.
(10) Within 30 days of adoption of the budget ordinance by the Fiscal Court, the County Judge/ Executive shall cause a summary of the budget ordinance to be published in a newspaper of general circulation in the county and on the county website.
(11) The County Judge/Executive shall maintain a copy of the budget as adopted, together with any amendments adopted thereafter, for public inspection and shall publish same on the county website.
(B) Fiscal Court responsibilities.
(1) Not later than June 1 of each year, the Fiscal Court shall review in detail the proposed budget, including the jail budget that the County Judge/Executive has prepared and submitted.
(2) The Fiscal Court shall make comments, amendments and tentatively approve the proposed budget by reading it publicly. This shall take place prior to the County Judge/Executive submitting the budget to the state’s Local Finance Officer.
(3) The budget shall be reviewed and approved by the state’s Local Finance Officer and then submitted to the Fiscal Court for adoption not later than June 30.
(Ord. 4-2014, passed 7-31-2014, § 2.1)
(A) During the county budget preparation process, the Fiscal Court shall conduct a public hearing on the County Road Aid (CRA) Fund. The procedure shall be as follows:
(1) Publish notice of the proposed use hearing on the CRA Fund at least seven days, but no more than 21 days, in advance of the scheduled hearing; and
(2) Copies of the published notice and written minutes of the hearing shall be maintained by the County Judge/Executive as public record.
(B) Prior to adoption of the county budget and submittal to the state’s Local Finance Officer, a budget hearing shall be conducted by the Fiscal Court on the Local Government Economic Assistance (LGEA) Fund. The hearing process required for the adoption of these two funds may be coordinated in such a manner that both requirements (CRA and LGEA) are addressed at the same hearing. The proceedings for LGEA hearing shall be as follows.
(1) Notice of the budget hearing shall be published at least seven days, but no more than 21 days, prior to the schedule hearing.
(2) Copies of the published notice and written minutes of the hearing shall be maintained by the County Judge/Executive.
(Ord. 4-2014, passed 7-31-2014, § 2.2)
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