286.01 Definitions.
286.02 Establishment; composition.
286.03 Organization; duties.
286.04 Purpose.
CROSS REFERENCES
Boards and commissions - see CHTR. Art. VII
Photostat or microfilm recording - see Ohio R.C. 9.01
Prohibition against destruction or damage of records - see Ohio R.C. 149.351
Municipal records commissions - see Ohio R.C. 149.39
Keeping of records - see Ohio R.C. 149.40
Availability of public records - see Ohio R.C. 149.43, 149.44
Traffic control records - see TRAF. 406.07
Tampering with records - see GEN. OFF. 642.18
As used in this chapter:
(a) "Archive" means any public record which has been transferred to the custody of the Ohio Historical Society because of the historical information contained in such record.
(b) "Record" means any document, device or item, regardless of its physical form or characteristic, created or received by, or coming under the jurisdiction of, any public office of the City, which serves to document the organization, functions, policies, decisions, procedures, operations or other activities of such office.
(Ord. 5-95. Passed 2-27-95.)
There is hereby established a Records Commission in and for the City, to be composed of the Mayor or his or her designee, the Manager or his or her designee, the Law Director or his or her designee, the Finance Director or his or her designee and the Clerk of Council.
(Ord. 5-95. Passed 2-27-95.)
(a) Chairperson. The Manager or his or her designee shall serve as the Chairperson of the Records Commission or, at the request of the Manager, a Chairperson shall be elected from the Commission.
(b) Secretary. The Commission shall appoint a Secretary who may or may not be a member of the Commission and who shall serve at the pleasure of the Commission. The Secretary shall serve in the capacity of City Records Administrator and shall maintain a permanent file of all schedules of records retention, applications for one-time disposal and certificates of records disposal of all Municipal offices. The Secretary shall also prepare forms and carry out such other duties as directed by the Commission.
(c) Rules. The Commission shall establish rules of procedure for the operation of the Commission, including meeting dates, which shall be at least every six months.
(Ord. 5-95. Passed 2-27-95.)
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