(a) The Commission shall be composed of five members appointed by the Mayor and who serve at his wil1 and pleasure and whose appointments shall be confirmed by Council to a term commencing on January 1, 2011, in the following manner:
(1) The five members should have a demonstrated interest in, or background in, historic preservation or history related disciplines; for example, history, architecture, archaeology, architectural history, geography, real estate, art history, etc.
(2) One member may be recommended by the Dunbar Historical Society and shall serve until December 31, 2012, and thereafter the member shall serve a term of one year and may be reappointed if recommended by the Society and approved by the Mayor and Council.
(3) Four members shall be appointed from the City of Dunbar at large. Two members shall initially serve two year terms and two members will serve three year terms. Beginning with appointments on January 1, 2015, all members except the representative of the Dunbar Historical Society will serve three year terms.
(b) The Commission shall notify the Mayor of any vacancy in the membership of the Historic Preservation Commission and the vacancy shall be filled in the same manner as the original appointment for the balance of the term.
(c) The Commissioners shall not receive any salary for their service as Commissioners, but may be reimbursed for all reasonable and necessary expenses actually incurred in the performance of their duties, which have the prior approval of Council.
(d) The Commissioners shall select one of their members as chairperson and one of their members as secretary, who shall keep accurate records of the proceedings of the Commission.
(e) The Commission shall fix a time and place for holding regular meetings and, unless changed by a unanimous vote of the Commission, shall meet at least quarterly. Special meetings of the Commission may be called by the chairperson or by at least two members upon written request to the secretary. The secretary shall send notice of any special meeting, including the time, date and place of the meeting, at least two days in advance of such special meeting. However, written notice shall not be required if the date, time and place of a special meeting have been fixed at a regular meeting or if all members are in attendance at the special meeting.
(f) The Commission shall not take any action unless authorized by a majority of the members at a properly constituted regular or special meeting. A majority of the members shall constitute a quorum.
(g) The Commission shall count the vote of each member thereof equally in all matters that come before the Commission.
(h) The Commission shall file for public record with the City Clerk, minutes of all its meetings, within sixty days of the date such meeting was held.
(i) The Commission shall be authorized and empowered, within the limits of funds available therefore to employ assistants, technical personnel, consultants and such other employees as are necessary to discharge its duties and responsibilities as hereafter set forth.
(Ord. 666. Passed 12-19-11.)