(a) By February 1 of each year, each board shall submit to the city manager for distribution to the city council an annual report that has been approved by the board of its activities containing the following:
(1) a cover letter transmitting the report, signed by the board chair, addressed to the mayor and city council;
(2) a table of contents;
(3) a mission statement or the guiding principles of the reporting body;
(4) a summary of the year just completed including highlights of objectives and accomplishments;
(5) a list of objectives and programs for the coming year including revised goals;
(6) a summary of the board's recommendations, including a summary of the recommendations of the minority if there is a minority report;
(7) other information determined to be necessary by the board.
(b) Copies of the report should be furnished to the city manager, city secretary, and each member of the board.
(c) The office of the city manager shall coordinate the preparation of the reports within the applicable city departments and generally give assistance in the development of the reports.
(d) The following formatting standards shall apply:
(1) The report should be 8-1/2 inches by 11 inches in size. Each larger sheet should be folded to this size.
(2) Covers should include the city of Dallas logo.
(e) Minority or dissenting viewpoints should be given full disclosure in the report so that the opinions of each board member are fairly conveyed. The minority or dissenting report should be prepared by those holding such viewpoints and it should be incorporated in the report without editing, except in order to achieve compliance with this section. If the majority report, including attachments, appendices, and index pages, numbers less than 100 pages, the minority report will be placed after the last page of the majority report. If the majority report numbers 100 pages or more, the minority report will be placed after the summary of recommendations and before the body of the full majority report.
(f) If a board finds it necessary or important to publish a report other than an annual report, the provisions of this section shall apply to the special report.
(g) On behalf of the city council, the city manager shall analyze and evaluate each report submitted pursuant to this section by March 15 of each year. (Ord. Nos. 14180; 15126; 15378; 20488; 21118; 21155; 30555)