In this chapter:
(1) BOARD means a board or commission of the city that is established by ordinance or the Charter of the City of Dallas.
(2) CHAIR means the presiding officer of a board whether appointed by the city council or elected by the other members of the board. During debate, the chair shall be referred to by this official title and shall be addressed by prefixing Mr. or Madam, as the case may be, to that title.
(3) CONFIDENTIAL INFORMATION means any information that could not be obtained by the public under the Texas Open Records Act.
(4) CONSIDERATION means the process by which a board disposes of a motion.
(5) CRIMINAL RECORD means a record of a person's criminal history, which may include, without limitation, arrests, convictions, dismissals, and acquittals.
(6) FORFEIT or FORFEITURE means automatic loss of membership on a board, without the need for council action.
(7) ITEM means a particular subject of public business listed on a posted agenda that requires consideration from the board during the public meeting.
(a) By February 1 of each year, each board shall submit to the city manager for distribution to the city council an annual report that has been approved by the board of its activities containing the following:
(1) a cover letter transmitting the report, signed by the board chair, addressed to the mayor and city council;
(2) a table of contents;
(3) a mission statement or the guiding principles of the reporting body;
(4) a summary of the year just completed including highlights of objectives and accomplishments;
(5) a list of objectives and programs for the coming year including revised goals;
(6) a summary of the board's recommendations, including a summary of the recommendations of the minority if there is a minority report;
(7) other information determined to be necessary by the board.
(b) Copies of the report should be furnished to the city manager, city secretary, and each member of the board.
(c) The office of the city manager shall coordinate the preparation of the reports within the applicable city departments and generally give assistance in the development of the reports.
(d) The following formatting standards shall apply:
(1) The report should be 8-1/2 inches by 11 inches in size. Each larger sheet should be folded to this size.
(2) Covers should include the city of Dallas logo.
(e) Minority or dissenting viewpoints should be given full disclosure in the report so that the opinions of each board member are fairly conveyed. The minority or dissenting report should be prepared by those holding such viewpoints and it should be incorporated in the report without editing, except in order to achieve compliance with this section. If the majority report, including attachments, appendices, and index pages, numbers less than 100 pages, the minority report will be placed after the last page of the majority report. If the majority report numbers 100 pages or more, the minority report will be placed after the summary of recommendations and before the body of the full majority report.
(f) If a board finds it necessary or important to publish a report other than an annual report, the provisions of this section shall apply to the special report.
(g) On behalf of the city council, the city manager shall analyze and evaluate each report submitted pursuant to this section by March 15 of each year. (Ord. Nos. 14180; 15126; 15378; 20488; 21118; 21155; 30555)
(a) After the city council appoints a person to serve as a member of a board, the city secretary shall notify the person in writing of the appointment. The notification shall contain the city's code of ethics and a form of acceptance of appointment to be returned to the city secretary by the appointee. The form of acceptance shall contain a statement that the appointee has read the entire code of ethics and agrees to comply with it.
(b) The appointee must return the signed acceptance of appointment to the city secretary within 15 calendar days from the date of receiving notice of the appointment. If the city secretary does not receive the signed acceptance of appointment within the required 15 days, that board position shall be considered vacant and a new appointment made. (Ord. Nos. 15848; 18560; 20488; 30555)
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